Let’s face it—procurement isn’t getting any easier. Juggling multiple suppliers, tight budgets, and far-flung approval chains can feel like a full-time obstacle course. One late email or missing signature can grind production to a halt, upset vendors, and push projects off schedule.
If you’re still managing purchase orders with a spreadsheet and your inbox, chances are you spend more time chasing updates than actually making purchasing decisions. That’s why we rolled up our sleeves, tested more than 30 procurement tools, spoke with real-world users, and narrowed the list to the 10 best purchase order software options for 2025.
Right at the top? Lark — not just a PO tool, but an all-in-one workspace where your purchase orders live alongside your team’s chats, documents, meetings, and project tracking.
Trending tool: Why industries need purchase order creation software
PO software has evolved from a back-office convenience to a strategic necessity. Businesses are embracing digital purchase order systems for three main reasons:
Remote operations are the new norm
Teams are no longer confined to the same office, and that’s unlikely to change for many companies. If your purchasing process still requires a paper form or an in-person signature, you’re setting yourself up for delays. A cloud-based PO tool lets someone in Toronto raise a request, have it approved by a manager in London, and be processed by finance in Singapore—all within the same day. No couriers. No back-and-forth email threads. Just done.
Supplier diversity and compliance matter more than ever
Many organizations now work with a mix of local and global suppliers. While that’s great for cost competitiveness, it can make record-keeping a headache. You need a system that can store vendor profiles, log every transaction, and provide a clean audit trail when a compliance officer comes knocking. Good PO software doesn’t just “keep track”—it actively prevents errors by standardizing how data is entered and approved.
The numbers speak for themselves
This isn’t just industry hype. Research indicates that 85% of procurement teams currently utilize cloud-based platforms (Research.com). The global procurement software market is on track to grow from $8.65 billion in 2024 to $16.38 billion by 2029 (The Business Research Company). Specifically, the PO software segment is expected to more than double by 2032 (Verified Market Research). In short, if you're not digitizing your PO process, you’re falling behind.
What to look for in purchase order management software
Picking the right PO tool isn’t just about ticking feature boxes. It’s about finding something that fits the way your team works now—and how it will work in three years. Here’s what matters most:
Budget and scalability: You want software that fits your current budget but won’t force a painful switch when you add more users or expand operations. A good PO platform grows with you, not against you. Lark, for example, offers flexible plans so you can start small and scale without disrupting procurement workflows.
Workflow automation: Nobody likes chasing approvals. The right system routes requests automatically, sends polite nudges to approvers, and logs every step. Lark’s Approval tool is built for exactly this, letting you create multi-level workflows without needing an IT degree.
Multi-level approvals: If your business has spending thresholds or departmental sign-offs, make sure your PO software can handle it. Nothing slows down a purchase faster than having to “manually” add an extra approver after the fact.
Real-time tracking: A good system shows you exactly where a purchase order stands—who’s approved it, where it’s stuck, and when it’s expected to be fulfilled. Tools like Lark Base make this status visible to everyone, so there’s no “I didn’t know” excuse.
Template library: Having ready-to-use templates saves time and ensures consistency. A simple purchase order software should let you customize forms for different teams or regions. Lark’s Docs library includes adaptable PO templates that can be tailored to your brand and approval process.
Take a glance at the best purchase order software
The 10 best purchase order software tools in 2025
Lark – Best all-in-one PO + team collaboration software
Lark is more than just a purchase order program—it’s an efficient platform that combines a purchase order management system with chat, video meetings, shared documents, and project tracking. For procurement, purchasing, supply chain, and operations teams, this means you can create, approve, and monitor purchase orders without ever leaving the workspace where your team already communicates and stores project files. Instead of juggling multiple tools, procurement personnel can manage vendor communications in Messenger, attach supplier contracts in Docs, schedule review calls in Meetings, and track PO status in Base—all within the same platform.
Key features:
Smart purchase request and approval workflows – The Approval feature lets you design multi-step approval paths that match company policy. Requests can be routed based on department, budget range, or vendor type, with automatic notifications to the right people to prevent bottlenecks.
Real-time status visibility in Base – Lark Base provides a live dashboard of all purchase requests. Filters make it easy to track orders by status, vendor, or date, giving finance, procurement, and operations full transparency.
Instant translation for global teams – PO-related chats and documents can be translated instantly into multiple languages, enabling smooth collaboration across regions without miscommunication.
Cloud and mobile accessibility – The mobile app lets managers and staff handle approvals, upload files, and track PO progress from anywhere—ideal for distributed teams and on-the-go decision-makers.
Built-in communication and documentation – Every PO can be tied directly to a chat thread, document, or calendar event. This means discussions, files, and meeting notes stay linked to the relevant purchase, eliminating the need to search multiple platforms.
Customizable PO forms and hierarchies – You can create tailored request forms with mandatory fields like supplier details, budget codes, and delivery dates. Approval hierarchies ensure the right managers sign off before a PO moves forward.
Best for:
Procurement and operations teams in fast-moving industries need purchase order automation software integrated directly with their collaboration tools.
Why it stands out:
Unlike standalone electronic purchase order systems, Lark merges the entire PO lifecycle—from request to approval to tracking—into the same environment where your team already works, chats, and stores data. This eliminates delays caused by switching between platforms and ensures decisions are made in real time.
Pricing:
Starter plan: Free forever plan that includes 11 powerful tools for up to 20 users. It also comes with 100GB of storage, 1000 automation runs, AI translations, and more.
Pro plan: $12/user/month (billed annually) for up to 500 users. It includes everything in Starter plus group calling for up to 500 attendees, 15TB of storage, 50,000 automation runs, and more.
Enterprise plan: Contact sales for custom pricing. Supports unlimited users and includes even more automation runs and advanced security, compliance, and management features.
Precoro – Best for mid-sized procurement teams
Precoro is a purchase order management software built for mid-sized companies that need strong control over budgets, suppliers, and approval workflows without the complexity of enterprise tools. It streamlines the purchase order system by bringing requisition, approval, and tracking into a single cloud platform. For procurement managers, finance teams, and department heads, this means faster PO processing, improved compliance, and better visibility into company spending.
Image source: precoro.com
Key features:
Automated approval workflows with customizable routing rules.
Supplier database and catalog management for quick vendor selection.
Budget tracking is linked directly to PO management software processes.
Real-time PO status updates for all stakeholders.
Cloud-based access for remote and multi-location teams.
Best for: Mid-sized businesses looking for purchase order automation software that balances ease of use with robust procurement features.
Why it stands out: Precoro offers enterprise-grade controls without complexity, making it easier for growing businesses to manage purchasing across multiple departments while keeping budgets in check.
Pricing: Starts at $35/user/month with tiered plans depending on team size and feature needs.
Kissflow Procurement Cloud – Best for workflow automation
Kissflow Procurement Cloud is a purchase order management system designed for organizations that want full control over procurement workflows without heavy coding or IT dependency. Its drag-and-drop process builder allows teams to design, customize, and automate purchase order system processes in minutes. From requisition to approval to payment, Kissflow gives procurement and finance teams a clear, real-time view of every stage in the purchasing lifecycle.
Image source: kissflow.com
Key features:
Visual workflow designer for no-code process creation.
Multi-level approval chains tailored to organizational policies.
Built-in purchase order automation software with conditional logic.
ERP/accounting system integrations for financial accuracy.
Real-time analytics to track spend and vendor performance.
Best for: Organizations that require customizable and automated PO systems to match unique procurement workflows.
Why it stands out: Kissflow provides the flexibility of a custom-built solution without the high cost or long development timeline, making it ideal for companies with evolving procurement needs.
Pricing: Starts at $1,990/month, with plans varying based on user count and customization requirements.
Zoho Purchase Order – Best for small businesses
Zoho Purchase Order is a simple purchase order software that gives small businesses a fast and affordable way to create, send, and track purchase orders. Part of the larger Zoho suite, it integrates seamlessly with Zoho Books and Zoho Inventory, making it easy for small teams to manage procurement, invoicing, and inventory in one ecosystem. For owners and managers juggling multiple roles, Zoho’s intuitive interface keeps purchase order processing software simple and efficient.
Image source: zoho.com
Key features:
PO creation and customization with ready-made templates.
Direct email dispatch to vendors from within the system.
PO-to-invoice conversion to streamline the PO system workflows.
Real-time status tracking and basic vendor management.
Integration with Zoho Books and Zoho Inventory.
Best for: Small businesses seeking purchase order software for small businesses that’s affordable, easy to learn, and connects with existing accounting tools.
Why it stands out: Zoho offers a budget-friendly, user-friendly platform that meets the core needs of procurement without overcomplicating processes—ideal for small teams with limited resources.
Pricing: Free plan available; paid plans start at $15/month per organization.
Procurify – Best for budget control
Procurify is a purchase order management software built to give finance and procurement teams full visibility and control over budgets. It combines purchase order automation software with real-time budget tracking so decision-makers can see how each PO impacts the bottom line before approval. For organizations where spend management is critical, Procurify ensures no request slips through without financial oversight.
Image source: procurify.com
Key features:
Real-time budget tracking linked to every PO request.
Mobile approvals for fast decision-making anywhere.
Integration with QuickBooks, NetSuite, and other ERP tools.
Vendor catalogs to streamline the PO system process.
Reporting and analytics for spend optimization.
Best for: Organizations prioritizing budget compliance and looking for PO management software that combines financial insight with purchasing efficiency.
Why it stands out: Procurify puts budget data front and center in the approval process, making it easier for finance leaders to control spending without slowing down operations.
Pricing: Custom pricing based on user count and feature selection.
Tradogram – Best for purchase tracking and supplier management
Tradogram is a purchase order management system designed for companies that want end-to-end visibility into their procurement process and stronger supplier relationships. It blends purchase order tracking software with vendor management tools, allowing teams to monitor order status, evaluate supplier performance, and manage budgets all in one platform.
Image source: tradogram.com
Key features:
Customizable approval workflows for different departments or locations.
Real-time purchase tracking dashboards.
Supplier performance analytics and vendor contract storage.
Budget monitoring is linked to each PO.
Cloud-based access with role-based permissions.
Best for: Businesses needing purchase order software that combines tracking accuracy with robust supplier management features.
Why it stands out: Tradogram bridges the gap between PO systems and supplier relationship management, ensuring procurement teams can both control spending and improve vendor performance.
Pricing: Plans start at $15/user/month, with advanced features available in higher tiers.
Tipalti – Best for global vendor payment workflows
Tipalti is a purchase order management software built for organizations that operate on a global scale, combining electronic purchase order systems with end-to-end accounts payable automation. It helps procurement and finance teams streamline PO creation, automate invoice matching, and manage vendor payments in over 196 countries—all while ensuring compliance with tax and regulatory requirements.
Image source: g2.com
Key features:
PO-to-invoice matching to eliminate manual data entry.
Global vendor onboarding with tax compliance verification.
Multi-currency payment support for over 120 currencies.
Integration with ERP/accounting platforms like NetSuite and QuickBooks.
Real-time tracking of payment and PO status.
Best for: Enterprises managing complex, cross-border procurement that need cloud-based purchase order software tied directly to payment workflows.
Why it stands out: Tipalti goes beyond basic PO management software by closing the loop between procurement and payments, making it a one-stop solution for global accounts payable.
Pricing: Starts at $149/month, with custom pricing based on transaction volume and features.
Coupa Procurement – Best for large enterprises
Coupa Procurement is an enterprise-grade purchase order management system designed for large organizations with complex procurement processes, global supplier networks, and strict compliance requirements. It combines purchase order automation software with advanced spend management, allowing businesses to control costs, enforce policies, and gain full visibility over purchasing activities.
Image source: coupa.com
Key features:
End-to-end purchase order processing software from requisition to payment.
Supplier portal for direct collaboration and order updates.
cXML punchout capabilities for seamless vendor catalog integration.
AI-powered spend analytics and forecasting.
ERP and accounting integrations for enterprise workflows.
Best for: Global enterprises requiring cloud-based purchase order systems with advanced analytics, compliance controls, and supplier management.
Why it stands out: Coupa is built for scale, offering a robust purchasing order system that integrates deep financial insights with procurement workflows, ensuring enterprises can optimize spend across regions and categories.
Pricing: Custom enterprise pricing based on organization size, user count, and deployment complexity.
Fraxion – Best cloud PO software for expense control
Fraxion is a cloud-based purchase order software focused on pre-approval and budget enforcement to ensure spending is controlled before it happens. It combines purchase order automation software with expense policy enforcement, making it ideal for organizations that want to prevent overspending and maintain compliance with internal financial controls.
By integrating purchase order tracking software with pre-purchase authorization, Fraxion allows finance teams to see the budget impact of every request in real time.
Image source: fraxion.biz
Key features:
Pre-approval workflows linked to budget limits.
Automated purchase order processing software for faster turnaround.
Expense policy enforcement to prevent unauthorized spending.
Cloud access for remote approvals and multi-location operations.
Reporting and analytics for spend optimization.
Best for: Organizations seeking a purchase order system that emphasizes expense control and budget compliance.
Why it stands out: Fraxion takes a preventative approach to PO management software, ensuring spending is aligned with budgets before POs are issued—helping companies maintain tighter financial discipline.
Pricing: Custom pricing based on company size and feature requirements.
ProcureDesk – Best for QuickBooks & Xero users
ProcureDesk is a purchase order management software built for businesses that want seamless integration with QuickBooks, Xero, and other accounting tools. It streamlines purchase order processing software by connecting procurement workflows directly to your financial system, eliminating duplicate data entry and ensuring accounting accuracy. For small to mid-sized companies, ProcureDesk offers the ability to create, approve, and track POs while automatically syncing them with accounting records.
Image source: procuredesk.com
Key features:
Vendor catalog management for quick and accurate ordering.
Automatic invoice matching to reduce manual reconciliation.
Integration with QuickBooks, Xero, and other accounting systems.
Real-time purchase order tracking software to monitor status.
Reporting tools for budget analysis and cost optimization.
Best for: Small and mid-sized businesses that rely on QuickBooks or Xero and need purchase order software for small businesses with tight accounting integration.
Why it stands out: ProcureDesk bridges procurement and accounting, ensuring purchase order automation software feeds directly into your books without manual intervention—saving time and reducing errors.
Advantages: What benefits will you get from PO software
Implementing purchase order software does more than digitize your procurement—it transforms the way your business manages spending, suppliers, and approvals. By replacing manual processes with automation and real-time tracking, companies gain speed, accuracy, and strategic insight. Here are the five key benefits you can expect:
Saves you time: A purchase order automation software eliminates repetitive data entry, auto-routes requests for approval, and notifies stakeholders instantly. This means a process that used to take days—drafting, emailing, waiting—can now be completed in minutes, freeing up your team for higher-value work.
Clarity on your agenda: With a purchase order tracking software, everyone knows the exact status of each PO. Dashboards in tools like Lark Base give real-time updates on approvals, deliveries, and pending actions, so there’s no need for back-and-forth emails or chasing information.
Fewer mistakes: PO systems enforce template use, match POs against invoices, and flag discrepancies automatically. This reduces costly errors like duplicate orders or incorrect quantities—issues that are all too common in manual purchase order processing software workflows.
Faster onboarding for new staff: With centralized documentation in a purchase order management system, new hires can quickly learn procedures without shadowing senior staff for weeks. Platforms like Lark Wiki store step-by-step guides, making the learning curve shorter and smoother.
Wiser decision: A purchasing order system with built-in analytics helps managers spot trends, compare vendor performance, and forecast future needs. Tools like Lark can turn raw PO data into actionable insights, helping leaders make informed purchasing choices.
Conclusion
Choosing the right purchase order software is no longer just about replacing paper forms—it’s about creating a smarter, faster, and more transparent procurement process. While many tools on the market focus solely on issuing and tracking POs, Lark goes further by combining approvals, collaboration, documentation, and real-time tracking into one secure, cloud-based workspace.
Whether you’re running a purchase order system for a small business or overseeing procurement for a large enterprise, Lark’s unified platform ensures your team can communicate, approve, and monitor purchases without ever leaving their daily workflow. The result? Fewer delays, fewer errors, and better financial control.
FAQs
What is the best purchase order software for small businesses?
For small businesses, tools like Zoho and ProcureDesk offer affordable, entry-level options. However, if you want purchase order software for a small business that also includes chat, meetings, document collaboration, and automated approvals, Lark provides all of these in one place—helping you scale without switching systems.
How does purchase order management software help reduce errors?
A purchase order management system enforces consistent templates, matches POs to invoices automatically, and flags any discrepancies before payment. With Lark, these safeguards are paired with real-time collaboration in Docs and Sheets, so errors are caught early and resolved faster.
Is cloud-based purchase order software better than on-premise systems?
Yes, cloud purchase order systems offer anytime, anywhere access, instant updates, and reduced IT maintenance. Lark adds enterprise-grade encryption and compliance standards to its cloud setup, ensuring your procurement data stays both accessible and secure.
Can I automate purchase approvals using PO software?
Absolutely. Modern PO approval software likeLark allows you to use Approval to set up multi-level workflows, route requests automatically, and notify approvers inMessenger or Calendar for instant action—cutting approval times from days to minutes.
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