Trello vs Monday: Which is best for your business?
Trello and Monday are two of the leading project management tools available today. If you're considering a solution for your team, these tools are probably on your radar.
Both Trello and Monday are utilized by numerous teams and organizations, but determining which one suits your business best isn't straightforward. The choice depends on various factors. Let’s delve into each tool to explore their strengths and weaknesses to help you make the right decision for your business.
Trello and Monday: A quick overview
Image source: geekflare.com
Trello
Trello is a Kanban-based project management tool that’s easy to set up, use, and navigate. Its interface is simple, intuitive, and minimalistic.
Image source: trello.com
Trello offers a free plan with unlimited cards, lists, storage, documents, and power-ups for each project. Its paid plans, which provide access to more advanced features, are generally more affordable than its competitor, Monday.com.
However, Trello does have some drawbacks, including limited reporting capabilities and the absence of analytics features.
Despite these limitations, Trello’s generous free plan, cost-effective paid options, low learning curve, and user-friendly interface make it an excellent choice for individuals, small businesses, small teams, new teams, and those handling straightforward in-house projects.
Monday
monday.com is a highly customizable, and comprehensive project management platform. It offers more native project management-specific features than Trello, including tools for:
Budgeting
Financial management
Time tracking
E-commerce
Marketing
Sales pipeline management
Resource management
Image source: monday.com
Monday.com offers a range of additional features, including workflow automations, shared and private dashboards, analytics and reporting tools, a centralized management platform, role permissions, and the ability to lock project data.
However, despite its attractive interface, Monday can present a steeper learning curve due to its extensive capabilities. Some users find it initially challenging to navigate and cumbersome to use even after overcoming the learning curve.
Other drawbacks include higher-priced plans, a limited free plan, restricted options for lower-tier paid plans, and constraints on storage and task dependencies across the board.
Given its comprehensive offerings and the cost associated with advanced features, Monday.com is best suited for larger organizations and teams managing complex projects with multiple simultaneous tasks.
Which has the best features?
Trello features
Trello offers a variety of project views, including the popular Kanban board layout. This provides users with flexibility in how they visualize and organize their projects. Trello also features Butler, a built-in no-code automation functionality available on all plans.
Users can leverage templates, available on all plans, to set up projects quickly. Additionally, assignee and due dates are available across all plans, ensuring users can track tasks and deadlines.
Paid plans offer unlimited boards, power-ups, cards, activity logs, and storage. These uncapped features provide ample room for growth and flexibility in managing multiple projects.
Users can conveniently access and manage their projects from just about anywhere:
Web browsers - Chrome, Firefox, Edge, Safari
Mobile devices - Android, iOS
Desktop - Windows, Mac
Image source: trello.com
Monday features
monday.com offers robust features designed to enhance project management and collaboration. With over ten project views, including Kanban, Gantt, and Calendar, users can choose the best way to visualize and organize their work.
Real-time dashboards with over 50 widgets provide valuable insights into project progress and performance. And reporting tools, real-time analytics, and resource management tools offer comprehensive project oversight.
Workdocs allows for tagging, real-time collaboration, co-editing, and more. Files enable live annotations, file versioning, secure storage, and other features. Customizable forms streamline data collection.
Additionally, all plans include unlimited messages and updates, over 200 templates, and custom workflows.
All paid plans offer unlimited boards and docs. Users with the Standard plan or higher enjoy unlimited free viewers and over 200 pre-built automation recipes. Pro and Enterprise features include time tracking, workload management, task dependencies, and privacy settings.
Available everywhere Trello is, monday ensures users can stay productive from anywhere.
Image source: monday.com
Verdict
monday.com has more features than Trello and is a more comprehensive project management tool.
Which has the best integrations?
Trello integrations
Trello integrates with nearly 200 third-party tools. Its integration with Zapier opens up connections with hundreds of additional apps. On top of that, you can supercharge specific Trello boards by choosing from over 300 pre-existing “power-ups” or building your own.
Monday integrations
Monday has over 200 third-party integrations, app add-ons, and an open API. However, only users with the Standard plan or higher can use integrations; none are included with the free or Basic plans. There are also monthly action limits on using integrations.
Verdict
Both tools include hundreds of app integrations, allowing you to build even more. You could incorporate either tool into your pre-existing tech stack with little conflict.
Which has the best pricing?
Trello pricing
Trello offers a free plan with unlimited cards, power-ups, and storage. It also includes up to 10 boards and built-in automation. The paid plan structure is as follows:
Standard plan: $5 per user per month
Premium plan: $10 per user per month
Enterprise plan: $17.50 per user per month
Image source: trello.com
A free 14-day trial of the Premium plan is available, with no credit card required.
Monday pricing
Monday’s free plan includes up to two seats, unlimited docs, 8 column types, and access to 200+ templates. The pricing structure for paid plans is listed below:
Basic plan: $9 per seat per month
Standard plan: $12 per seat per month
Pro plan: $19 per seat per month
Enterprise plan: Contact for pricing
Image source: monday.com
All paid plans include unlimited seats and unlimited free viewers. You can sign up for a free 14-day trial of the Pro plan, with no credit card required.
To learn more, see Monday Pricing: Comprehensive Guide to the Latest Plans in 2025
Verdict
Choosing the right tool hinges on your specific goals. For larger businesses requiring comprehensive project management features, Monday.com provides a more robust solution compared to Trello. Their pricing structures are quite similar, making Monday.com’s advanced options more worthwhile.
On the other hand, if your project needs are simpler or if you're working with a limited budget, Trello offers excellent value for money.
Which has the best customer service?
Trello customer service
Trello’s customer support resources include guides, help articles, and on-demand webinars on its website. It also hosts a customer community with forums, groups, and events. These self-help resources are the only available help options for the free plan.
Image source: support.atlassian.com
Cloud support is available for local business hours (9/5) to standard plan subscribers and 24/5 to premium subscribers. Phone support and a dedicated senior support team are available 24/7 to enterprise subscribers.
Monday customer service
Monday’s help center contains a knowledge base with video tutorials and how-to articles.
It also contains an academy where users can access interactive courses, webinars, and live training sessions. Certifications for building out and implementing monday.com accounts are also available.
Like Trello, Monday has a customer community that hosts forums, groups, and live and virtual events. Only self-help resources are available on the free plan.
Image source: monday.com
All paid accounts include 24/7 live chat and email support. Account holders can request a callback for billing-related questions only. Enterprise plans include access to a dedicated customer success manager.
Verdict
You’re less likely to need customer support in the first place from Trello than from Monday due to its ease of use. That said, monday.com has the most readily available and accessible customer support with 24/7 availability and phone, email, and live chat support options for all paid plans.
Which is the easiest to use?
Trello ease of use
According to most user reviews, Trello is easy to set up, use, navigate, and onboard. This is due to its narrow focus on Kanban-style project and task management. It has a simple and intuitive interface and a low learning curve.
Monday ease of use
Monday users report that the comprehensive platform can initially be overwhelming and may translate to a steeper learning curve.
However, the guided set-up feature helps ease the onboarding process. Once you get the hang of it, Monday’s intuitive and stylish interface is reportedly much easier.
Verdict
For a tool that you can dive right into while barely missing a beat, look no further than Trello. But if you need a more comprehensive platform, working through Monday's learning curve may be worth it. You’ll have smooth sailing once you get over that curve anyway.
Which is the most secure and compliant?
Trello’s security and compliance
All Trello plans include two-factor authentication and mobile device management. Users on all plans can also purchase Atlassian Access, a separate security subscription, as an add-on. Atlassian Access comes standard with Enterprise plans.
Image source: atlassian.com
Atlassian Access provides enhanced security features, including SAML SSO and enforced two-factor authentication. It starts at an extra $4/month/user for the first 250 users and decreases in average price as more users are added. A free 30-day trial is available.
Monday security and compliance
All Monday plans include SOC 2 Type II compliance and two-factor authentication available on all plans. Private boards, docs, and Google authentication are available only on Pro and Enterprise plans.
Enterprise-only security and privacy features include SSO (Okta, One login, Azure AD, Custom SAML), HIPAA Compliance, Integration Permissions, IP restrictions, and Content Directory.
Image source: monday.com
Verdict
Monday.com outshines Trello in terms of security features, offering more extensive protections without additional costs, unlike Trello.
What are other users saying?
Trello users
Trello users often highlight its ease of use, which facilitates effective collaboration and project management. The platform's task management tools help teams organize and track their work efficiently. Many appreciate the intuitive user interface, making navigation straightforward, and the detailed individual cards that support comprehensive task management.
However, some users seeking advanced functionalities note that Trello may lack certain features. It can be challenging to use for larger projects, as it may not scale effectively to meet those needs. Additionally, some users have experienced issues with boards, which can affect their overall experience. Customer support has also received criticism for being unhelpful at times, which can be frustrating. Overall, Trello continues to receive positive reviews.
G2: 4.4 out of 5 stars
Capterra: 4.5 out of 5 stars
TrustRadius: 8.3 out of 10
Monday users
Users of monday.com appreciate its flexibility and customizable workflows, along with task automation features that enhance efficiency. The platform’s integrations and intuitive interface facilitate collaboration and project management.
Customer service receives high marks for prompt issue resolution. However, some users find the layout confusing and experience challenges with task tracking and automation setup. There are also mentions of missing features and board issues. Despite these concerns, many value Monday.com for its strong organization, archiving, and categorization capabilities, contributing to its positive ratings.
G2: 4.7 out of 5 stars
Capterra: 4.6 stars
TrustRadius: 8.5 out of 10
Verdict
Both tools have their strengths and weaknesses. Trello users commend its ease of use and effective project management features, but they often cite poor customer service and limited functionalities.
In contrast, Monday.com users appreciate its flexibility, customization options, robust project management capabilities, and excellent customer service. However, they also mention a steep learning curve, a cluttered interface, and the absence of certain desired features.
Monday vs Trello: Which is the best tool for your team?
The right choice between Trello and Monday.com depends on your organizational needs.
Trello is ideal for those just starting out or seeking straightforward project and task management on a budget. Its simplicity, focused approach, and affordable pricing make it best suited for:
Individuals
Small businesses
Small teams
Startups
Simpler in-house projects
Tight budgets
On the other hand, Monday.com may be more suitable if your needs are complex or growing as your organization scales. Its comprehensive features, flexibility, and value make it a better fit for:
Larger businesses and teams
More complex projects
Multiple simultaneous projects
Extensive project management needs
Client work
Larger budgets
Ultimately, assess your team's requirements to determine which tool aligns best with your goals and resources.
Why businesses are switching to Lark
When it comes to project management, both Trello and monday.com have their strengths. Trello excels with its intuitive, visual boards for task tracking, while Monday offers robust features for managing complex projects. But if you’re looking for an all-in-one solution that goes beyond task tracking, Lark is the clear winner. Unlike traditional project management tools that focus solely on tasks and workflows, Lark integrates communication, collaboration, and document management into a seamless experience—all within a single platform.
Transform project management with Lark Base
Lark Base, Lark's zero-code project management tool, revolutionizes how teams manage projects. By offering a fully integrated platform, it streamlines workflows, enhances collaboration, and boosts productivity. Whether you're tracking project progress, managing tasks, or ensuring smooth communication, Lark Base provides everything you need in one cohesive workspace.
Customizable dashboards for full project visibility
Lark Base’s customizable dashboards give you complete visibility into your projects. You can visualize essential metrics in real time, providing a snapshot of your team's performance, timelines, and task completion rates. With Lark Base, you can easily track:
Project status: Monitor the progress of tasks, deadlines, and milestones.
Team workload: Gain insight into team performance and ensure resources are allocated effectively.
Save time with powerful automation
Lark Base reduces manual tasks through powerful workflow automation, helping your team stay focused on what matters most. Key automation features include:
Triggering actions: Automatically send notifications or initiate workflows when tasks are completed or deadlines are near.
Task creation and assignment: Generate tasks when milestones are reached and assign them to relevant team members.
Real-time status updates: Keep task statuses up-to-date automatically based on team inputs or progress.
Reminders and notifications: Set reminders for critical milestones to ensure nothing falls through the cracks.
Seamless communication and collaboration
Lark Base eliminates the need for third-party tools like Slack by integrating team communication and collaboration directly into the platform. With Lark Base, you can:
Use @mentions in tasks, discussions, and comments without needing external tools.
Collaborate in real time: Switch between messaging, video calls, and document sharing—all within the Lark super app.
Value for money
Lark provides a generous free plan that includes unlimited messages, 100 GB of cloud storage, and eleven collaborative tools. Additionally, Lark’s paid plans are more affordable, making it an attractive choice for startups and SMBs.
For example, a team of 100 employees that uses Google Workspace, Zoom, and Trello can save at least $25,200 per year by switching over to Lark.
Monday vs Trello FAQs
Is Asana better than Trello and monday.com?
Asana is better suited for teams managing complex workflows with advanced features like automation and reporting. However, Trello is ideal for smaller teams with simple task tracking, and monday.com excels at customization and visual project management.
Is ClickUp better than Trello and monday.com?
ClickUp offers more features, such as goal tracking, time management, and advanced customizations, making it a strong contender for larger teams or diverse workflows. However, Trello is simpler and user-friendly, while monday.com provides exceptional visual flexibility.
Final thoughts on Monday vs Trello
When it comes to Monday vs Trello, the right choice depends on your team’s needs.
Trello is perfect for smaller teams or individuals managing simple projects. Its visual boards are intuitive and easy to use, making it ideal for straightforward task tracking without overwhelming features.
Monday, on the other hand, is designed for larger teams or those managing complex workflows. With advanced features like automation, timeline views, and high customization, Monday is better suited for teams handling multiple projects or intricate processes.
If you’re looking for a platform that combines the simplicity of Trello with the advanced capabilities of Monday, Lark is the ultimate solution. It brings together task management, communication, and collaboration in a single, seamless platform—making it perfect for teams of any size or complexity.
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