If you’re searching for project management software that strikes the perfect balance between simplicity and efficiency, you’ve likely come across Trello. Trello has become a favorite among freelancers, teams, and enterprises for its flexible Kanban boards and easy-to-use interface. Whether you’re managing daily tasks or large-scale projects, Trello provides a straightforward way to stay organized.
But navigating Trello’s pricing plans can sometimes be confusing for new users. From the Free plan to the feature-packed Enterprise tier, each option comes with unique tools and limitations tailored to specific needs. So how do you decide which plan is right for you?
In this article, we’ll break down Trello’s pricing plans, explore their key features, and give you a clear understanding of which one best suits your goals. Let’s dive into the details so you can make the most out of Trello without overspending!
Trello: A simple yet powerful project management tool
Image source: trello.com
Trello is a highly versatile project management platform built around the concept of Kanban boards. Introduced in 2011, it quickly rose in popularity for its clean, intuitive interface that makes task management both visual and collaborative. Whether you’re a solo entrepreneur organizing your to-do list or managing a cross-functional enterprise team, Trello’s flexibility works across industries and team sizes.
At its core, Trello helps you manage projects using boards, lists, and cards. Each card represents a task, which can be customized with due dates, checklists, comments, file attachments, and more. The drag-and-drop functionality allows you to quickly assign tasks or update progress.
Its strengths don’t just stop at Kanban boards. Trello integrates seamlessly with multiple tools like Google Calendar, Slack, Microsoft Teams, and Dropbox, bringing everything you need into one central platform. Additionally, its automation feature simplifies workflows by automating repetitive actions, saving you time and effort.
For businesses with more complex needs, Trello provides advanced upgrades that include analytics dashboards, timeline views, and enterprise-grade security. Whether you’re just getting started or running multiple large-scale projects, Trello scales effortlessly to fit your team’s requirements.
The question is, which Trello plan is best for you? That’s where pricing makes all the difference. Let’s explore Trello’s pricing plans and what they offer.
Trello pricing plans overview
What are the Trello pricing plans?
Trello’s pricing options are designed to cater to a wide range of users, from individuals managing simple tasks to large organizations handling complex workflows. Currently, Trello offers four distinct pricing tiers, each tailored to address unique needs:
Free Plan: Supports up to 10 users per workspace. The perfect introduction to Trello with no cost, ideal for individuals or startups.
Standard Plan: Supports unlimited number of users per workspace. Built for small teams needing additional collaboration tools like custom fields and enhanced automation.
Premium Plan: Supports unlimited number of users per workspace. Geared towards mid-sized teams managing multi-project environments, offering advanced views and admin controls.
Enterprise Plan: Minimum number of users is 50. Designed for large-scale organizations, it includes enterprise-grade security, scalability, and administrative features for maximum control.
Trello pricing at a glance
Here are the key features and target audience for each tier:
Each plan unlocks progressively advanced tools and features while ensuring that users only pay for what they need. Let’s break down the specifics of what each plan offers.
Trello pricing plans explained
Trello Free plan: Introduction to Trello without the cost
Price: $0
If you’re looking to dip your toes into project management or need a simple and effective way to organize tasks, the Trello free tier is an excellent place to start. It offers access to core features at no cost, so it's a great way to evaluate the platform before committing to a paid plan.
Included in the Free plan:
Unlimited Power-Ups per board: Boost functionality with integrations like Google Drive, Microsoft Teams, and Slack.
Unlimited cards: Create and manage unlimited tasks on boards and track project progress with ease
Up to 10 boards per Workspace: Manage multiple projects efficiently within a single Workspace.
Unlimited storage (10MB/file): Useful for uploading and organizing project files.
250 Workspace command runs per month: Use basic automation to streamline repetitive tasks.
Additional tools like custom backgrounds, assignee and due dates, and activity logs.
However, the free version limits the number of users to 10 and lacks advanced tools like timeline views, card mirroring, or admin-level controls.
Who is it for?
The Free plan is best suited for freelancers and individuals managing personal tasks or light collaborative projects. Project managers with simple workflows can also benefit, provided they don’t need more than 10 boards.
Trello Standard plan: More power for an affordable price
Price: $5 per user per month billed annually. $6 per user per month billed monthly.
For growing teams ready to move beyond the basics, the Standard plan is an affordable next step. It builds upon the Free plan by offering unlimited boards and unlocking features that streamline collaboration and task management.
Included in the Standard plan:
Unlimited boards: Manage as many projects as your team needs without restrictions.
Advanced checklists: Break tasks into subtasks with automatic progress tracking.
Custom fields: Add personalized details to your cards for better organization.
Card mirroring: Synchronize cards across boards to improve project efficiency.
1,000 Workspace command runs per month: Greater automation capabilities for growing workloads.
Single board guests: Invite external stakeholders to collaborate on specific boards.
Saved searches: Quickly access frequently used filters for better navigation.
This plan is ideal for teams managing multiple projects where well-organized workflows and collaboration are key. While it lacks advanced workspace views (like Timeline and Calendar), it provides cost-effective tools that help teams scale their processes without overspending.
Who is it for?
The Standard plan is designed for teams with growing needs for collaboration and customization. It’s perfect if your team is managing multiple projects and requires efficient tools like card mirroring, advanced checklists, and enhanced automation.
Trello Premium plan: Advanced tools for growing teams
Price: $10 per user per month billed annually. $12.50 per user per month billed monthly.
For mid-sized teams managing complex workflows across multiple projects, the Premium plan offers powerful tools that help streamline productivity and improve visibility into ongoing tasks. This plan is great for those who require enhanced team management, cross-board visibility, and automation.
Included in the Premium plan:
Advanced views: Visualize projects through Calendar, Timeline, Dashboard, Table, and Map views for better project tracking and planning.
Workspace views: Harness Workspace-level Table and Calendar views to get a bird’s-eye view of all projects.
Unlimited Workspace command runs per month: Automate repetitive tasks to save time and boost productivity.
Admin and security features: Set custom permissions and gain more control over Workspace access.
Atlassian Intelligence (AI): Add AI-powered insights for smarter decision-making and task tracking.
Observers and collections: Provide view-only access and group similar boards to organize your workspaces effectively.
Workspace-level templates: Standardize workflows across teams.
This tier is a game-changer for teams juggling multiple deadlines or managing cross-departmental projects. By unlocking advanced workspace tools and administrator-level control, it ensures seamless collaboration without sacrificing security.
Who is it for?
The Premium plan is best for mid-sized teams or organizations that require in-depth project tracking tools, unlimited automation, and advanced security and administrative features. It’s the right fit for teams ready to tackle large-scale projects while keeping workflows efficient.
Trello Enterprise plan: Scalable solutions for big organizations
Price: $17.50 per user per month billed annually. Minimum number of users: 50.
For large-scale organizations needing enterprise-level security, scalability, and administrative customization, Trello Enterprise delivers the most comprehensive solution. It includes all features from the Premium plan but takes collaboration and control to the next level.
Included in the Enterprise plan:
Unlimited workspaces: Collaborate across multiple teams while maintaining centralized control.
Organization-wide permissions: Establish visibility and access controls at the organization level.
Public board management: Control the visibility of public boards across your organization.
Multi-board guests: Enable external collaborators to access multiple boards without hassle.
Attachment and Power-Up administration: Set rules and permissions for shared files and third-party integrations.
Free SSO and user provisioning: Utilize Atlassian Guard for streamlined identity management and secure single sign-on.
24/7 Enterprise Admin Support: Priority support for large organizations.
Trello's Enterprise pricing starts at $17.50 per user/month and can be customized based on the size and specific needs of the organization.
Who is it for?
Enterprise is the perfect choice for organizations managing sensitive data and large teams requiring streamlined collaboration across multiple units. With unlimited Workspaces and advanced permissions, it’s specifically catered to businesses that value data security and operational control.
Trello vs competitors: How does Trello stand out?
Comparing Trello to other project management software
Trello is often compared to tools like Asana, monday.com, ClickUp, and Plaky. Each of these platforms offers unique features that cater to different project management styles, but Trello holds its ground as an accessible and versatile tool.
Where Trello excels
Trello’s real strength lies in its simplicity. Trello users can quickly get accustom to the visual Kanban-style interface without extensive training. The drag-and-drop functionality makes task organization easy and engaging.
Trello's Kanban board design provides an immediate visual understanding of a project's status. You can see what's being worked on, who is responsible for what, and where tasks are in the process (e.g., To Do, In Progress, Done) without reading a single line of a report. This "at-a-glance" clarity is invaluable for team meetings and quick status checks.
What competitors offer
While Trello is a fantastic option for many teams, other project management software may be more suitable for different use cases:
Asana: Asana is a great choice for teams with hierarchical task needs, as it enables tracking subtasks and dependencies.
monday.com: Monday is a robust option for people seeking customizable workflows across multiple industries.
ClickUp: ClickUp is better for all-in-one platforms, offering everything from mind maps to document collaboration.
Plaky: Known for its affordability, Plaky provides simpler Kanban features at a lower cost, appealing to teams on tight budgets.
Looking for a Trello alternative? Lark is a powerful choice
Why Lark can be a great Trello alternative
If you’re considering alternatives to Trello, Lark deserves a spot on your list. Unlike tools that focus purely on project management, Lark integrates multiple productivity features into one platform. You’ll find tools for real-time communication, cloud storage, document creation, and more—all in addition to project and task management.
For example, teams using Lark can collaborate on documents within the same platform they use for task tracking and communication. This eliminates the need to toggle between multiple apps, saving time and enhancing productivity, especially for teams with heavy workflows.
Why Lark could suit your team better
Lark particularly shines in scenarios where communication is just as important as task management. Its collaborative workspace makes it easier for team members to share files, host video meetings, and stay updated without leaving the platform.
From a pricing perspective, Lark offers transparency and bundled features, which might appeal to businesses looking for a simpler pricing structure compared to Trello’s tiered system. If your focus leans towards integrated communication alongside project tracking, Lark can be a valuable alternative.
Hidden costs and maximizing value in Trello
While Trello's subscription cost is straightforward, be mindful of potential costs from billable guests, multi-workspace use, and feature limitations that may accelerate the need for an upgrade. To maximize your return on investment, compare Trello free vs paid features and take advantage of unlimited Power-Ups to extend functionality and implement basic automation to reduce manual work. Before upgrading, use the free trial to confirm that premium features are essential to your workflow, ensuring you only pay for what you truly need.
How to choose the best Trello plan
Choosing the best plan for your business
To pick the best Trello plan, you need to evaluate your team’s current size and workflow challenges. Here’s a quick guide:
Start with the Free plan if you’re a freelancer or have lightweight needs for managing simple tasks or personal projects. It’s the perfect entry point for exploring Trello’s potential without any commitment.
Upgrade to Standard if you’re growing a small team and need more practical tools like unlimited boards, advanced checklists, and custom fields to drive collaboration.
Choose Premium if your team is expanding and managing projects that require detailed views, powerful automations, or seamless project scaling. Premium offers plenty of flexibility for complex workflows without reaching Enterprise pricing.
Go for Enterprise if you’re a large organization. Robust security, centralized admin controls, and customizable packages make Enterprise the best option for teams that need enhanced protection and scalability.
Checklist for decision-making
Still unsure which plan is the best fit for your team? Use this checklist as a guide:
What is your team size?
If you’re managing just one or two collaborators, the Free or Standard plan will probably meet your needs. Larger teams benefit more from Premium or Enterprise.Do you need advanced visualizations?
If advanced dashboards, timelines, or calendar views are a must, opting for either Premium or Enterprise ensures access to these features.How complex are your workflows?
Teams with intricate task dependencies or multi-department projects should look at Enterprise or consider if integrations with Trello can fill any gaps.
Conclusion
Trello’s pricing plans offer something for everyone, whether you’re just starting out or managing complex, large-scale projects. The Free plan is perfect for exploring the platform’s capabilities, while the Standard and Premium plans provide ample growth opportunities at affordable price points. For enterprise-level needs, customizable options ensure Trello adapts to your specific challenges.
With its straightforward structure and array of features, Trello remains one of the most user-friendly and versatile project management tools available. That said, if you’re looking for an all-in-one platform that combines task management with real-time communication and document collaboration, Lark is a compelling alternative. Its built-in suite of tools simplifies workflows and provides a seamless collaborative experience, making it ideal for teams seeking a more integrated approach.
Trello pricing FAQs
How much does Trello cost?
Trello offers four plans, including a free plan at no cost, a Standard plan for $5 per user per month, a Premium plan at $10 per user per month, and an Enterprise plan at $17.50 per user per month.
Is Trello free or paid?
Trello has both free and paid options, making it an accessible tool no matter your budget. The Free plan includes plenty of value for startups, freelancers, or personal use. If your collaboration needs grow—or if you want to unlock advanced features like saved searches, dashboards, or multi-workspace controls—then the paid plans step in to meet those requirements.
Is Trello worth the price?
Whether Trello is worth the price depends entirely on your team's project management needs. If you require a simple, visual tool for tracking tasks, it's an excellent fit; however, if you're already juggling many separate tools for communication and documents, you'll likely find more value by consolidating with an all-in-one platform like Lark.
What are the disadvantages of Trello?
One of the most notable challenges for larger teams or organizations is the lack of advanced task hierarchy. Unlike platforms like ClickUp, Lark or Asana, Trello does not have built-in subtasks or dependency management functionality in its core offerings.
Additionally, project management requires more than just task management. Chats, video calls, document sharing are all needed, but are not features that come with a Trello subscription. All-in-one solutions, like Lark, can offer a more seamless collaboration experience, with task management, real-time communication, and document sharing, all integrated in one platform.
What are some free alternatives to Trello?
There are numerous project management tools with free forever plans, including:
Asana is a strong option if you prioritize features like task dependencies or hierarchical task management.
monday.com stands out for its customizable workflow templates, which work across various industries.
ClickUp is often praised for being an all-in-one project management software, offering everything from document creation to advanced dashboards.
Lark is a great choice for teams seeking a fully integrated solution. Unlike other free plans that only come with basic features, the free version of Lark comes with 11 powerful tools, including project management, real-time communication (messaging and video calls), document collaboration, and more, all seamlessly integrated on a single platform.
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