Need a Trello alternative? You've come to the right place.
Trello is a popular tool for visual project management, offering boards, lists, and cards to organize tasks and workflows. However, it’s not the perfect fit for every team. But just because Trello is widely recognized doesn't mean it’s the best option for every business. For example, in fast-paced industries where complex workflows and deep collaboration are critical, Trello may fall short.
Limited built-in communication features, challenges in handling large-scale projects, and reliance on costly third-party integrations are a few reasons why teams are exploring new solutions.
In this guide, we’ll explore the top alternatives to Trello in 2025 to help you find the ideal project management tool for your business.
What is Trello?
Trello helps teams organize their work visually using boards, lists, and cards. It turns projects into clear, manageable workflows that anyone can follow. Designed to be flexible and easy to use, Trello lets teams plan tasks, track progress, and collaborate in one shared space—keeping everyone aligned and moving forward. It was developed and released in 2011 by Fog Creek Software, but has since been acquired by Atlassian.
Trello features
Here are some features that make Trello an ideal choice for businesses and teams:
Boards, Lists, and Cards: Trello uses a visual, Kanban-style layout of boards, lists, and cards to help teams organize and track work. Boards represent projects, lists represent stages or workflows (like "To Do," "Doing," and "Done"), and cards represent individual tasks or ideas.
Automation: With built-in Butler automation, you can create rules, buttons, and scheduled commands to automate repetitive tasks. For example, you can set up a rule that automatically moves a card to the "Done" list when a checklist is completed.
Customization and Power-Ups: You can use different Power-Ups to extend its functionality, such as a Calendar view for due dates. You can also customize your boards with backgrounds and stickers to make them more engaging.
Integrations: Connects with a range of other services. You can link your boards to tools like Slack, Google Drive, and Dropbox, making it easy to share files, receive notifications, and keep all your work connected in one place.
Collaboration and Communication: You can add team members to cards, leave comments, and attach files directly to tasks. This centralizes communication, ensuring everyone stays up-to-date on a task's progress.
Why you should consider Trello alternatives
Trello includes some great features and has a loyal user base. That said, it has limitations:
Limited for complex projects
Trello’s simple task cards work well for basic workflows, but can become challenging when managing complex projects with multiple stakeholders and many tasks across larger teams. As your team grows, you may find Trello’s basic features aren’t enough to stay organized.Limited reporting tools
While managing projects often requires tracking budgets, expenses, invoicing, progress, and time, Trello doesn’t offer these features out of the box. You’ll need to rely on paid Power-Ups for essential reporting and analytics — features that other platforms often include for free.Restricted project views
Trello mainly relies on Kanban boards, and other views like timeline or calendar are locked behind Premium plans. It also lacks native Gantt charts, forcing you to use third-party add-ons. This heavy dependence on integrations can limit your ability to get a comprehensive view of projects.Lacks built-in communication tools
Unlike all-in-one platforms such as Lark, Google Workspace, or Microsoft Teams, Trello doesn’t have native team chat, email management, or video conferencing. Communication depends on third-party integrations, which can disrupt workflow.
What to look for in Trello alternatives
When exploring alternatives to Trello, keep these key factors in mind:
User-friendliness: Choose tools that offer a straightforward interface and are easy to pick up quickly.
Essential functionalities: Make sure the platform supports chat, video calls, file sharing, and integrates well with other apps.
Cost considerations: Evaluate both free and paid plans to determine which offers the best value.
Ability to grow: Check whether the solution can effectively support teams of different sizes, from startups to large organizations.
Flexibility: Tools that are open-source or highly customizable may better fit specific workflows.
Before reviewing the options, reflect on your team’s specific needs to find the best match.
Trello alternatives at a glance
Here's a quick side-by-side comparison of Trello alternatives, which compares core features and whether the software tool includes a free plan you can use today.
10 best Trello alternatives in 2025
Lark - Best overall Trello alternative
Lark goes beyond basic task boards to deliver a full-featured super app that brings all your teamwork into one place. Unlike other project management software, Lark combines messaging, meetings, document collaboration, file sharing, project management, and automation into a seamless experience that makes complex workflows simple and efficient.
With Lark, you have the power to create a customized project management solution with Base, a flexible data management tool. It eliminates information silos by seamlessly integrating with Lark's all-in-one platform, ensuring everyone works from a single source of truth.
Key Features
Easily switch between six different views (like Gantt charts and Kanban boards) from the same data set. This lets each team member work with the view that suits them best.
Set up automations to handle repetitive tasks like status updates and deadline reminders. This frees up your team from manual busywork, so they can focus on what's important.
Because Lark is an all-in-one platform, its tools work together seamlessly. Send a message, share a record, send an approval request, or start a video call without ever switching apps.
Easily build dashboards to monitor key metrics in real-time. Use a variety of charts and graphs to track budgets and task completion rates, making it easy to spot trends and share progress with stakeholders.
Get started quickly with a library of free, pre-built project management templates. Whether you're managing multiple projects or just organizing tasks, there's a template for your needs.
Ideal for: Teams and businesses looking for a powerful, cost-effective alternative to Trello that supports more than basic project management.
Pricing:
Starter plan: Free forever plan that includes 11 powerful tools for up to 20 users. It also comes with 100GB of storage, 1000 automation runs, AI translations, and more.
Pro plan: $12 per user/month for up to 500 users. It includes everything in Starter plus group calling for up to 500 attendees, 15TB of storage, 50,000 automation runs, and more.
Enterprise plan: Contact sales for custom pricing. Supports unlimited users and includes even more automation runs and advanced security, compliance, and management features.
Asana - Best for traditional project management
Image source: asana.com
Asana is a popular, visually appealing collaboration tool known for its simplicity and streamlined interface, making it a great alternative to Trello. It enables teams to organize, track, and manage unlimited tasks while supporting advanced features like task dependencies to handle complex project workflows. With its flexible views and intuitive design, Asana helps teams stay aligned, collaborate effectively, and deliver projects on time.
Key features:
Offers list, board, and timeline views to suit different working styles.
Integrated workflow automation that connects with other tools and apps to boost efficiency.
Customizable boards aid in the smooth execution of Agile methodologies, plus you can create custom labels
Ability to bundle projects into portfolios for overall visibility.
Ideal for: Agile teams and organizations requiring flexible workflows with a focus on user-friendly interfaces and integrated portfolio management.
Pricing: Free plan for up to 10 users, with unlimited projects and tasks. Paid plans start at $10.99 per user/month.
ClickUp - Best for customization
Image source: clickup.com
ClickUp is a popular choice for smaller teams due to its tightly integrated platform that offers arguably better features than Trello. Its key strength lies in customization, featuring custom fields and Gantt charts that enable teams to tailor workflows and visualize projects more effectively.
Key features:
Highly customizable platform that natively integrates with more than 1,000 popular apps.
More than 15 customizable views, from the standard list and Kanban board views to Gantt charts, mind maps, and more.
Detailed dashboards with more than 50 widgets.
Customizable workflow templates to help you get started.
Ideal for: Teams that require a basic, all-in-one platform to handle projects without resorting to multiple overlapping tools
Pricing: Free plan designed for personal use. Paid plans start at $7 per user/month.
Airtable - Best for combining spreadsheets and databases
Image source: airtable.com
Airtable is a unique alternative to Trello that combines the same features of a spreadsheet with advanced workflows to enhance team collaboration. If you’re comfortable with tools like Google Sheets or Excel but need more powerful project management capabilities, Airtable offers a flexible solution that adapts to your workflow while boosting collaboration across teams.
Key features:
Blends the familiarity of a spreadsheet with the power of a relational database.
Switch between grid, Kanban, form, calendar, list, and gallery views to visualize your data in the way that works best for your workflow.
Pre-built tools help you analyze trends, spot bottlenecks, and present data in a polished, shareable format without needing a separate BI tool.
Consolidate information from different apps and sources directly into Airtable.
Ideal for: Teams that want to manage projects that involve spreadsheets and large amounts of data.
Pricing: Free plan available. Paid plans start at $20 per user/month.
Basecamp - Best for managing remote teams
Image source: basecamp.com
Basecamp is a project management and team communication platform designed to keep everything organized in one place. It combines to-do lists, message boards, file storage, schedules, and group chat into a single, easy-to-use interface. With its straightforward design, Basecamp helps teams stay aligned, meet deadlines, and reduce the clutter of scattered emails and apps.
Key features:
Create and assign task lists with due dates, attachments, and track progress through to-do items.
Keep discussions organized with message boards for threaded topics and "Campfire" for quick, in-the-moment chats.
Centralize documents within each project, complete with version history and easy organization.
Track deadlines, milestones, and events using an integrated calendar, which syncs with external tools like Google Calendar or iCal.
Ideal for: Remote or non-technical groups, looking for a simple, all-in-one platform to manage projects, communication, and files
Pricing: Free plan available for one project only. Paid plans start at $15/user/month.
Jira - Best for software development teams
Image source: jira.com
Jira, developed by Atlassian—the same company behind Trello and other popular software tools—is an advanced project management tool designed to help software teams plan, track, and release products efficiently. Built for agile workflows, Jira offers customizable boards, in-depth reporting, and seamless integration with development tools, empowering teams to stay aligned and deliver high-quality software on time.
Key features:
Customizable workflows to match any team’s process and project style.
Agile project management with Scrum and Kanban boards for sprint planning and tracking.
Advanced reporting and analytics to monitor progress, performance, and bottlenecks.
Seamless integrations with developer tools like Bitbucket, GitHub, and hundreds more via the Atlassian Marketplace.
Ideal for: Software development teams and IT departments that need robust project management and bug tracking with strong customization and scalability.
Pricing: Free plan available. Paid plans start at $7.75 per user/month.
Monday - Best for automated workflows
Image source: monday.com
Monday.com is a flexible work operating system designed to help teams assign tasks, track project progress, and collaborate efficiently. Featuring a highly visual interface and customizable productivity tools, it adapts to the unique needs of any industry or team size.
Key features:
Highly visual and customizable workflows with multiple view options like Kanban, Gantt, calendar, and timeline.
Automation capabilities to streamline repetitive tasks and notifications without coding.
Robust collaboration tools, including file sharing, comments, mentions, and real-time updates.
Time tracking is made easy by setting due dates for tasks and knowing how much time is spent on each project and task.
Ideal for: Teams of all sizes across industries looking for a flexible, user-friendly platform to manage projects, workflows, and collaboration in one place.
Pricing: Free plan available, but for only up to 2 users. Paid plans start at $10 per user/month.
Microsoft Planner - Best for Microsoft 365 users
Image source: senseiprojectsolutions.com
Microsoft has a tool for just about everything, and for managing tasks, that's no different. If you're looking to replace Trello with a dedicated project management tool that would easily integrate with existing Office 365 software, Microsoft Planner (formerly Microsoft Project) is an ideal choice.
Key features
Simple, intuitive task and project management with drag-and-drop Kanban boards.
Seamless integration with Microsoft 365 apps like Teams, Outlook, and OneDrive.
Built-in collaboration features, including comments, file attachments, and task assignment.
Progress tracking with charts and visual dashboards for easy status updates.
Ideal for: Small to mid-sized teams already using Microsoft 365 who want a straightforward, no-fuss tool to organize tasks and collaborate efficiently.
Pricing: No free plan is available. It is included as part of Microsoft 365 plans, which start from as little as $8 per user/month. Alternatively, you can purchase it as a separate tool for $10 per user/month.
Wrike - Best for desk-bound teams
Wrike is a versatile work management platform designed to help teams plan, collaborate, and deliver projects efficiently. It combines task management, real-time collaboration, and powerful reporting tools in a customizable workspace that adapts to diverse workflows.
Key features
Customizable dashboards and workflows to fit unique project needs.
Real-time collaboration with live editing, comments, and @mentions.
Advanced reporting and analytics for tracking performance and resource allocation.
Kanban board layout eliminates silos by providing organization-wide visibility on work.
Ideal for: Organizations and teams managing complex projects that require customization, detailed tracking, and cross-department collaboration.
Pricing: A free plan is available. Paid plans start at $9.80 per user/month.
Todoist - Best for personal tasks without complexity
Image source: todoist.com
While lacking some of the major collaboration tools of the likes of Lark and Asana, Todoist is a simple yet powerful task management app designed mainly to help individuals organize, prioritize, and track their work seamlessly. With an intuitive interface and cross-platform support, Todoist makes it easy to capture tasks, set deadlines, and collaborate on projects from anywhere.
Key features
Task organization with projects, labels, and priority levels
Create recurring tasks by setting up recurring due dates.
Collaboration through task sharing, comments, and notifications
Integration with popular apps like Google Calendar, Slack, and Amazon Alexa
Ideal for
Todoist is perfect for individuals, freelancers, and small teams looking for a straightforward and efficient way to manage personal tasks and team projects without unnecessary complexity.
Pricing: Free plan available. Paid plans start at $4 per user/month.
How to choose a Trello alternative for your team
Finding the perfect Trello replacement can feel overwhelming with so many options available. However, by focusing on a few key factors, you can narrow down your choices and select a tool that truly meets your team’s needs. Here’s how:
1. Assess your team's needs, budget, and workflow
Start by considering the unique characteristics of your team. How many people will use the tool? What is your budget? Do you need a simple tool for tracking tasks, or are you looking for a more comprehensive solution that includes features like advanced reporting and resource management? Understanding these factors will help you eliminate tools that don't align with your requirements.
2. Prioritize tools that integrate with your existing tech stack
To avoid unnecessary disruptions, look for tools that work seamlessly with the software your team already uses. For example:
If your team relies heavily on Microsoft 365 for project documents, then a tool such as Microsoft Planner makes sense.
If your team relies on automated workflows to speed up task completion, then tools like Lark may be an ideal choice.
Alternatively, you could choose an all-in-one project management tool if you're looking to save money on multiple third-party tools. This way, you cut costs while creating a smoother workflow without having to switch between apps.
3. Try free plans and trials to find the best
Many project management tools offer free trials or freemium versions. Take advantage of these opportunities to test the tool’s features, user experience, and compatibility with your team’s workflow. Involve your team during the trial period to gather feedback and identify pain points early.
Why Lark is the best alternative to Trello
When it comes to task management, Trello has long been a favorite for its simplicity. However, as teams scale and their needs become more complex, Trello's limitations start to show. Enter Lark—a powerful, all-in-one platform that not only matches Trello's capabilities but surpasses them in many key areas.
Kick off projects the right way
Project success hinges on a solid start. With Trello, your team's project brief lives in one app, discussions in another, and daily stand-ups in a third. Lark eliminates this chaos by centralizing everything.
Dedicated project groups: With Lark, you can create dedicated, secure project groups for every project. This is where you can share all updates, discussions, and decisions, so there's no more jumping between tools to find context.
Built-in communication: Need to align the team quickly? You can push daily standup reminders automatically, and Lark lets you launch video calls directly from chats. This means you can go from a quick text update to a full team meeting without ever leaving the app.
Centralized knowledge: Project plans, timelines, and key documents are all stored in a single, accessible project wiki. This ensures that every team member has a shared context from day one, so you can start strong and stay aligned.
View projects and data in real time
Trello’s strength is its Kanban board, but when projects get complex, you need more than just a list of cards. Lark gives you a complete, real-time view of your project's health.
Multiple views: Track tasks by owner, priority, or phase with real-time views like Kanban and Gantt charts, plus many more.
Automated reminders: Stop chasing team members for updates. With Lark, you can automatically remind task owners to update their progress, freeing up project managers to focus on strategic work.
Instant alerts: Get ahead of problems before they derail your timeline. You can set up alerts for when there are delays or blockers, so that project managers act quickly during bottlenecks.
Work smarter with AI
Lark leverages the power of AI to streamline your workflow and boost productivity.
Proactive quality control: Lark's AI can flag vague tasks and incomplete project briefs before work even begins, reducing the need for costly rework and ensuring everyone starts with a clear understanding of their assignments.
Automated reporting: Forget the tedious task of compiling weekly reports and sprint recaps. Lark's AI generates these summaries automatically, saving you time and ensuring everyone is up to date.
Insightful feedback: After a project is complete, use AI to review project feedback and highlight key areas for improvement, helping your team learn and grow with every project.
Add structure to every big project decision
Project decisions, from scope changes to resource allocation, require clear processes. While Trello relies on manual communication and checklists, Lark provides a structured, built-in approvals system.
Structured workflows: Define approval stages and assign the right reviewers to ensure control and visibility.
Seamless requests: Route requests for scope changes or sign-offs directly in chat, making the process fast and frictionless.
Full audit trail: Every decision is logged and stored, creating a full audit trail for compliance and accountability.
Visualize how your projects are going
Trello dashboards, especially in the free version, can be limited. Lark provides robust, real-time dashboards that empower managers with the data they need to make informed decisions.
Real-time visibility: Get a clear, instant view of project health, timelines, and team activity without compiling reports or chasing updates.
Key metric monitoring: Monitor key project metrics as they unfold, allowing managers to spot risks and make data-driven decisions to keep the project on the path to success.
Easy sharing: Add dashboards to documents or share them directly in chats so your team gets to see the data that's important to them.
Experience mobile-first technology
Lark is optimized for productivity on the go. From editing documents to managing projects and attending virtual meetings, Lark ensures a smooth, intuitive project management experience across desktop, mobile, and tablet devices.
Cost-effective solution
Lark’s free plan gives your team all the essential project management tools—plus chat, calendars, document editing, and more. This means you can start automating workflows, managing data, and streamlining approvals right away, without spending a dime.
Need more power? Lark’s Pro plan, at just $12 per user per month, unlocks advanced features like unlimited message history, 15TB of storage, 50,000 automated Base workflows monthly, video conferencing, and more.
At first glance, Trello may seem like a cheaper option compared to many tools. But there’s a catch: to build full workflows, you’ll likely need to pay for multiple third-party tools on top of Trello. Use Lark's calculator to see how much you could save by switching to Lark. For example, a team of 100 using Trello, Slack, and Notion could save over $25,200 per year by switching to Lark.
Final thoughts on Trello alternatives
Trello is a great project management tool, but it may not be the best choice if you're looking for a more robust solution in 2025. If your team needs a platform that goes beyond simple Kanban boards, Lark stands out as a top alternative. Unlike other options like Asana or Todoist, Lark combines all the essential tools your team needs for managing projects, data, and workflows in one seamless platform.
Beyond its wide range of features, Lark also has a generous free plan that's perfect for small teams. Whether you're managing simple tasks or complex projects, Lark's intuitive design and focus on clarity can help you streamline your team's workflow and boost productivity.
Don't just settle for second best—choose a tool that supercharges your team to do their best work.
FAQs about Trello alternatives
Is there a Google equivalent to Trello?
No, Google does not have a direct, first-party equivalent to Trello. However, for Google users, third-party apps like Kanbanchi are built for the Google ecosystem and function similarly.
What Microsoft tool replaces Trello?
Microsoft Planner is the direct replacement for Trello within the Microsoft 365 suite. It is a Kanban-style project management tool for managing team tasks and projects.
What apps are like Trello but for personal use?
Popular options include Todoist and Lark, both of which offer Kanban-style boards for organizing tasks and projects.
What is the best open-source alternative to Trello?
Wekan, Taiga.io, Kanboard, and Restyaboard are some of the most popular Trello alternatives for those interested in open-source project management software.
Are there any free Trello alternatives?
Wrike, Asana, ClickUp, Jira, Monday, and Lark. The features and seats available in these free plans vary. If you need more features and seats, Lark offers the best free plan, which comes with 11 products and 100GB storage for up to 20 users, making it the best free Trello alternative.
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