When it comes to team collaboration, Google Workspace is often the first name that comes to mind. It’s iconic, and filled with tools many of us grew up using. But in 2025, the legacy software faces stiff competition.
As a rising superapp for modern teams, Lark is quickly gaining ground with its all-in-one approach to communication, productivity, and workflow management. More and more businesses are making the switch—and it’s not hard to see why.
In this blog, we’ll compare Lark vs Google Workspace across key categories like features, pricing, user experience, and security. Whether you're shopping for your team's next software solution or feeling limited by your current tools, this guide will help you decide which platform is the better fit for your business needs in 2025 and beyond.
Lark and Google Workspace compared
Lark and Google Workspace are two efficient team management platforms that are essential for businesses to thrive. They stand out as prominent contenders, each offering tools to enhance team collaboration and productivity.
What is Lark?
Lark is a comprehensive collaboration platform that offers many tools to enhance team communication, project management, and productivity. It provides unified communication features such as 1:1 and group chats, video conferencing, and voice calls, enabling seamless interaction among team members regardless of location.
As an all-in-one superapp, it includes a complete suite of tools, so businesses don’t need to pay for third-party integrations. It includes not only features for instant messaging, but also calendar management, document creation, approval systems, performance management, project management, and more.
Lark ensures that teams can stay connected on the go, with frontline teams able to perform daily tasks using the mobile app. Lark prioritizes security and data privacy, offering features like end-to-end encryption and compliance with international security standards.
What is Google Workspace?
Source: workspace.google.com
Google Workspace, previously known as G Suite, is a renowned suite of productivity tools developed by Google. It encompasses a range of essential applications, such as Gmail, Google Drive, Google Docs, and Google Sheets. One of its standout features is its widely acclaimed email service, Gmail, which is known for its reliability.
With its intuitive interface and smooth integration throughout different applications, Google Workspace is famous for businesses seeking efficient, collaborative work solutions.
Lark vs Google Workspace: Features
Both Lark and Google Workspace share a similar set of tools/features to support remote team management. This comparison analyses similar tools on both platforms side by side.
Lark Docs vs Google Docs
Lark Docs allows users to create collaborative content for documents with real-time editing, sharing, language translations, and commenting. Documents are instantly saved to the cloud, and users can use markdowns and shortcuts to improve productivity. For more complex documents, users can add flow charts, UML diagrams, and structural diagrams to their documents in one click. They can also take the conversation further by mentioning documents in to-do lists.
Undoubtedly, Google Docs changed how we approach collaboration, sharing, and document transfer. Teammates can edit, review, and share opinions on documents without sending files back and forth, enabling them to complete projects faster. However, its limitations are apparent in its limited editing features, basic collaboration tools, saving, and organization challenges.
Lark Sheets vs Google Sheets
Lark Sheets' collaborative spreadsheet creation and editing features built-in formulas, charts, and data analysis tools. It takes analysis a step further by allowing users to use multiple functions in formulas. This means you perform more complex calculations while reducing the number of cells you need to use.
Google Sheets allows users to collaborate on spreadsheets and data online. With easy sharing and real-time editing, users can use comments to assign action items to teammates and use assistive features/suggestions for quicker analysis.
Lark Messenger vs Google Chat
With unlimited free chat, calls, and groups, Lark Messenger stands out with features like language translations, full message history, and custom bots. These features enhance team communication capabilities and advanced features like turn history on/off, auto-accept invitations, and customizable workplaces.
Google Chat offers great communication access within an organization's teams. However, when you need to communicate with workers outside your organization, users without a verified domain can't add coworkers outside their essentials team to a group chat.
Lark Meetings vs Google Meet
Lark provides an advanced video conferencing platform that supports up to 500 participants and includes features like virtual backgrounds, screen sharing, collaborative content editing, recording, translations, and transcriptions. It enhances remote meetings and collaboration while boosting team engagement through live polls that allow for single-choice or multiple-choice questions, with an option to anonymize responses.
Google Meet for enterprise users provides video meetings with up to 150 participants without recording or transcription services. It supports screen sharing and provides a secure and easy-to-use video conference tool that can be used across multiple devices.
Lark Calendar vs Google Calendar
With Lark Calendar, teams can schedule meetings, reserve rooms, and subscribe to multiple calendars. Teams enjoy seamless integration across Lark's ecosystem for efficient time management and scheduling. While Google Calendar offers scheduling features and basic task management.
Lark Mail vs Gmail
Lark's free custom and secure business email solution includes migration assistance, shared mailboxes, and high email send limits, ensuring efficient team communication and collaboration.
While Google offers a free Gmail account to users, business email hosting comes with a premium plan. All business Gmail accounts include features such as two-factor authentication and phishing prevention.
Lark Forms vs Google Forms
Lark Forms and Google Forms present distinct approaches to gathering and managing data. Lark Forms provides a seamless experience within the Lark ecosystem, ensuring effortless integration with tools like messaging, calendars, and documents. This cohesive environment streamlines data collection processes. Additionally, Lark Forms prioritizes user engagement and collaboration by enabling real-time collaboration on form creation and response analysis. Multiple users can collaborate simultaneously on designing forms, reviewing responses, and generating insights, fostering teamwork and efficiency.
On the other hand, while Google Forms provides similar functionality for creating and distributing forms, its integration is primarily within the Google Workspace ecosystem. While this integration offers familiarity for users already utilizing Google Workspace tools, it may present limitations for users seeking a more cohesive and integrated experience across multiple platforms.
The game-changer: Lark Base
While Google Workspace offers a wide range of tools, it lacks one crucial component: a complete no-code data management solution built for flexibility. That’s where Lark Base stands out—giving businesses a powerful edge when it comes to managing information, workflows, and collaboration in one place.
Lark Base is Lark’s answer to every business need. Whether you're focused on CRM, performance tracking, project planning, or simple data management, it’s designed to simplify, centralize, and supercharge how you handle data—ensuring better results across the board.
What makes Lark Base different?
Customizable dashboards to visualize key metrics at a glance
Powerful automation tools to cut down on manual work and trigger actions based on activity
Multiple views (kanban, calendar, list, etc.) for flexible, visual workflow management
Advanced data handling with Excel imports, API integrations, and real-time updates via forms
Tailored fields and formulas to capture and calculate exactly what matters to your team
Seamless team collaboration with built-in commentating, group links, and @mentions—no extra integrations needed
AI-powered content generation that adapts to your data
Lark Base transforms how your team works with data—no coding, no complexity, just a smarter way to get things done.
Lark vs Google Workspace: Pricing
Both Lark and Google Workspace offer competitive features, making your choice for 2025 dependent on specific needs. If you aim to reduce costs for collaboration software, comparing the Starter plans of Lark and Google Workspace is the best way to assess value for money.
Lark Starter is entirely free, while Google Business Starter costs $7 per user monthly and offers 30 GB of pooled storage. Lark provides 100 GB of shared storage at no cost but lacks video conferencing, which is included in Google’s plan. Both platforms excel in collaboration tools for documents, spreadsheets, and presentations. Lark also offers free product management software, CRM tools, and performance management features, whereas Google focuses on core collaboration capabilities. Overall, Lark's free plan delivers more features, while Google’s paid plan includes video conferencing.
Lark vs Google Workspace: Adaptability
Thanks to its finely tuned features tailored to empower distributed teams, Lark emerges as the foremost solution for frontline industries like F&B, retail, and store operations.
Lark Base also provides a more sophisticated data management tool than traditional spreadsheets, enabling frontline teams to handle information and make data-driven decisions easily.
For example, Lark's Tasks feature provides meticulously structured checklists for store inspections, ensuring operations are efficiently managed. Additionally, Lark Base offers advanced data management solutions, enabling frontline teams to handle information and make data-driven decisions easily. These specialized tools distinguish Lark from traditional collaboration platforms, establishing it as a transformative force in frontline operations.
In contrast, although versatile and widely used, Google Workspace may not adequately address the specific challenges of frontline industries. Its generic approach may lack the tailored solutions necessary to streamline operations and enhance collaboration for frontline workers.
Lark vs Google Workspace: Project management
Project management is a cornerstone of effective team collaboration, ensuring tasks are organized, tracked, and completed efficiently. When comparing Lark and Google Workspace regarding project management capabilities, various factors must be assessed, including workspace organization, project tracking, task management, workflow automation, and AI features.
Workspace and project organization
Lark Base provides a centralized workspace where teams can create dedicated areas for various projects, departments, or topics. Users can collaborate on documents, share files, and engage in real-time discussions within these spaces. Lark Meegle, a Jira alternative, offers a project hierarchical structure that allows for nesting projects within larger workspaces, facilitating better organization and navigation.
In contrast, Google Workspace relies on Google Drive to organize documents and files. While Drive offers strong file management capabilities, including folders, labels, and sharing permissions, organizing projects within Drive can sometimes feel less intuitive than Lark's structured approach.
Project tracking
Lark Base and Lark Meegle offer built-in project tracking tools, allowing users to create tasks, assign deadlines, and track progress within each project channel. Users can set task priorities, add subtasks, and receive notifications for upcoming deadlines or overdue tasks. Lark's project overview dashboard also provides a bird's-eye view of all ongoing projects, enabling team leads and managers to monitor overall progress and performance.
Similarly, Google Workspace users can track projects using Google Sheets or third-party project management tools such as Asana. While Sheets offers spectacular spreadsheet capabilities for monitoring tasks, deadlines, and milestones, it lacks the seamless integration and real-time collaboration features in Lark's project tracking tools.
Task management
Lark's task management tools allow users to create, assign, and track tasks within project channels. Users can set deadlines, assign tasks to specific team members, and track real-time progress. Lark's task lists and Kanban boards also visually represent task status and workflow, making prioritizing and managing workloads easier.
In comparison, Google Workspace users can manage tasks using Google Tasks, a lightweight task management app integrated with Gmail, Calendar, and other Google services.
Workflow automation
Lark's automation tool for approval workflows, such as Lark Approvals, allow users to create custom workflows using pre-built templates or designing their own automation rules. Users can create simple yet powerful approval processes, including HR matters like leave, manpower allocation, payment, and finances management. In addition, the project management powerhouse Lark Base also gives you the ability to create automated workflows to help with every step of your project. For example, you can set up automation so that your team receives notifications when deadlines are approaching or automation that creates a group chat with key stakeholders each time a new project starts.
Google Workspace users do not have the same automation capabilities as Lark users. However, they can utilize third-party tools such as Zapier which Lark users can also do.
AI features
Lark’s AI goes beyond basic automation—it actively supports your team’s productivity and collaboration. With Lark Assistant, you get a built-in virtual assistant that keeps your team on track by sending smart reminders about meetings, deadlines, document updates, and more. You can even set rules to automatically notify teammates when key data changes or when a project is at risk of delays—helping you catch bottlenecks before they happen. For global teams, Lark removes language barriers with live translation of meeting subtitles, ensuring everyone stays on the same page regardless of location or native language.
In Lark Base, AI also powers content generation. It can summarize, optimize, or create new text based on data in your workflow—whether from a record or a previous automated step—then use that text as input for the next action. This means your processes aren’t just automated—they’re intelligently streamlined.
Google Workspace incorporates AI across its suite of productivity tools, including Gmail, Calendar, and Drive. AI-powered features include Smart Compose and Smart Reply in Gmail, which suggest email responses based on context, and Schedule Send in Calendar, which helps users find the best time to schedule meetings. Additionally, Google Drive uses AI to enhance search capabilities, automatically categorize files, and suggest relevant content based on user behaviour.
Lark vs Google Workspace: Storage, security, and organization
Storage, security, and organization are critical aspects of any collaboration platform. They ensure that data is securely stored, easily accessible, and well-organized.
Storage
Lark provides a cloud storage space where users can securely store files, documents, and media. Lark's storage capacity depends on the subscription plan, with additional storage available for larger teams or organizations with higher storage requirements. The free starter plan offers 100 GB of cloud storage, and the Enterprise plan offers 10 TB.
On the other hand, Google Workspace offers Google Drive as its primary cloud storage solution. Google Drive provides generous storage space for files, documents, and multimedia content. Google Workspace subscribers typically have access to larger storage quotas than individual Google account users, with options ranging from 30GB to 5TB. This allows organizations to scale their storage needs accordingly.
Security
Lark prioritizes data security through strict encryption measures, protecting data in transit and at rest. Lark employs industry-standard encryption protocols to safeguard user data, prevent unauthorized access, and ensure confidentiality. Similarly, Google Workspace utilizes two-factor authentication and advanced encryption technologies to secure data stored in Google Drive, Gmail, and other Google Workspace apps.
Organization
Practical organization is essential for maximizing productivity and efficiency within a collaboration platform. Lark offers intuitive organizational tools to help users organize their workspaces, projects, and documents. Within Lark, users can create channels for different projects, departments, or topics, facilitating easy navigation and collaboration. Lark's hierarchical structure also allows for nesting projects within larger workspaces, further enhancing organization and clarity.
Google Workspace provides organizational features through Google Drive, allowing users to create folders, labels, and categories to organize files and documents. Google Drive's file management capabilities enable users to arrange files by project, department, or date, making locating and accessing relevant information easy.
Lark vs Google Workspace: Final verdict
Google Workspace might be the familiar face in the room, but when it comes to real-world business needs, Lark is the one actually getting the job done. With fully integrated messaging, video conferencing, document collaboration, and project management in one sleek platform, Lark is purpose-built for productivity—not just communication.
While Google Workspace covers the basics, it quickly falls short in more complex scenarios like CRM, sales tracking, warehouse management, or goal-setting. These tasks often require patching together third-party tools. Lark, on the other hand, is designed to flex around your workflows—whether that’s tracking OKRs, managing leads, or collaborating across teams in real time.
And here’s where Lark really pulls ahead: its free plan. With access to 11 powerful products at no cost, it’s a game-changer for startups, small businesses, or any team looking to cut overhead without compromising on capability. Google Workspace just can’t match that level of value in 2025.
Yes, Google Docs is easy to use and the brand is iconic—but familiarity isn’t enough anymore. Lark doesn’t just offer tools; it offers a complete, scalable solution. And with Lark Base, a powerful business operations hub that Google simply can’t rival, the choice becomes obvious. For teams that want to work smarter, faster, and more efficiently—the answer is Lark.
Final thoughts on Lark and Google Workspace
In today’s dynamic world of work, the tools you rely on can make all the difference—and Lark stands out as the superior choice for modern team collaboration. With its comprehensive features, intuitive interface, responsive customer service, and outstanding value for money, Lark empowers teams to work smarter, not harder.
While Google Workspace may have the benefit of longevity, Lark offers everything your team needs to boost productivity and streamline communication in one unified platform. From messaging and video conferencing to task management, workflow automation, and AI-driven insights, Lark is built to support real business scenarios—not just basic document sharing.
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