Managing workflows efficiently can save your team hours of repetitive work every week. Kissflow is a popular tool many rely on to automate processes without needing to code. But as business needs grow and change, Kissflow might not always check every box.
If you’re feeling limited by Kissflow—whether it’s the features, pricing, or integrations—don’t worry. There are plenty of great Kissflow alternatives that could fit your team’s unique needs better. Choosing the right tool isn’t just about features; it’s about finding the platform that helps your team work smarter without unnecessary complexity.
In this guide, we’ll explain what Kissflow is, why some companies look for other options, and what to consider when picking the best Kissflow alternative for you. Plus, we’ll share the eight top alternatives you should know about.
Image source: kissflow.com
What is Kissflow? A simple overview
Kissflow is a cloud-based workflow automation platform that lets you build and manage business processes with little to no coding. It’s especially helpful for teams that want to automate things like approvals, task tracking, and data collection without complicated setups.
Image source: kissflow.com
Some of the main features Kissflow offers include:
Easy drag-and-drop workflow builder
Integration with popular apps to keep your tools connected
Analytics and reporting to monitor how workflows perform
Mobile apps for making decisions on the go
Collaboration features to keep teams aligned
While Kissflow works well for many, some users find its customization limited or want more flexibility around pricing and integrations. If that sounds familiar, it may be time to consider other options that better suit your specific workflow needs.
Why you should consider Kissflow alternatives today
While Kissflow has helped many businesses automate workflows without complex coding, it’s not the perfect fit for everyone. As your business grows or your process needs become more advanced, you might find Kissflow doesn’t offer enough flexibility or features.
Many teams look to Kissflow competitors because they want:
More customization options for complex workflows
Easier and deeper integration with their existing software stack
Better pricing structures that fit different budgets
Stronger mobile capabilities for remote teams
Advanced reporting and analytics for better insight into processes
Scalability to support growing teams and expanding business needs
If you feel limited by any of these factors in Kissflow, exploring alternatives can open up new opportunities to streamline work more effectively. Choosing the right Kissflow alternative ensures you get a solution that truly supports your unique workflows and long-term goals.
What to look for when choosing a Kissflow alternative
Picking the right Kissflow alternative means understanding your business needs and matching them with the features that matter most. Here are some key areas to focus on when evaluating your options:
User-friendly low-code/no-code automation: Look for platforms with intuitive drag-and-drop workflow designers. This makes it easier for non-technical users to create and modify workflows without waiting on IT.
Seamless integration with other tools: Your workflow platform should easily connect with the apps your teams already use—whether that’s CRM, ERP, communication, or cloud storage tools.
Flexible pricing and plans: Check for a pricing model that scales with your business. Some Kissflow alternatives offer free tiers or flexible subscriptions suited for teams of different sizes.
Mobile and remote work support: Mobile apps and offline capabilities can keep your processes moving even when your team is on the go.
Robust reporting and analytics: Good workflow platforms provide clear dashboards and reporting tools so you can track process efficiency and identify bottlenecks.
Strong customer support and onboarding: Support matters. Whether you’re migrating from Kissflow or starting fresh, having accessible training and fast support will smooth your transition.
Scalability and security compliance: Make sure the tool can grow with your business, offering strong security features and compliance with regulations like GDPR or HIPAA if required.
Focusing on these features will help you find a Kissflow alternative that fits your needs today and adapts as your processes mature.
Top 10 Kissflow alternatives to consider in 2025
Finding the right Kissflow alternative can transform how your business manages workflows and processes. To help you choose, here’s a list of eight standout workflow automation tools that offer unique strengths in flexibility, integrations, pricing, and user experience.
Lark: Best for integrated collaboration and workflow automation
ClickUp: Best for all-in-one project and task management
Zoho: Best for comprehensive business management and CRM integration
Microsoft Power Automate: Best for connecting Microsoft apps with automated workflows
Process: Best for customizable business process automation
Appian: Best for large enterprises with complex workflows
Pega: Best for AI-powered decisioning and process automation
Nintex: Best for easy workflow automation and document management
Pipefy: Best for small to mid-sized teams needing simple automation
Workato: Best for advanced integrations and workflow automation
1. Lark
Overview
Lark is a unified collaboration platform that combines chat, calendar, docs, and workflow automation in one seamless app. It’s designed to help teams communicate, collaborate, and automate tasks without switching between multiple tools. Particularly strong in integrating communication with workflow management, Lark aims to boost productivity with an all-in-one solution.
Key features
All-in-one collaboration suite: Combines messaging, video calls, file sharing, and calendars in a single platform, reducing app fatigue.
Docs and spreadsheets: Real-time co-editing on documents and spreadsheets supports dynamic team collaboration.
Workflow automation: Lark Base’s built-in workflow tools and bots to automate repetitive processes without coding.
Mobile and desktop apps: Offers consistent user experience across devices, supporting remote and hybrid work.
Free plan: Includes 11 powerful products, supporting up to 20 users, 100 GB storage, 1,000 automation runs and unlimited AI translation in chats, docs and email.
Paid plans: Starts at $12/user/month, supporting up to 500 users. Includes unlimited message history, 50,000 automated Base workflow executions per month.
Enterprise plan: Custom pricing.
👉Try Lark’s Savings Calculator: Switching to Lark’s Pro plan can lead to significant cost savings— for example, a 100-employee company using Slack, Google Workspace, and Airtable could save approximately $25,200 annually by consolidating their tools with Lark.
Best for
Teams that want an integrated platform combining collaboration with workflow automation, especially startups and remote teams seeking an all-in-one productivity solution.
2. ClickUp
Image source: clickup.com
Overview
ClickUp is a highly versatile work management platform designed to organize projects, tasks, docs, and workflows in one place. Known for its customizable user interface and broad feature set, ClickUp empowers teams to adapt the platform to their unique workflow requirements, whether for project management or automation.
Key features
Task and project management: Provides lists, boards, Gantt charts, and calendars to visualize and track work.
Custom workflows & automation: Enables creating tailored workflows with automation triggers and actions to simplify repetitive tasks.
Document management: Integrates docs, wikis, and notes tightly with project tasks for centralized information.
Robust integrations: Connects with hundreds of third-party apps including Slack, Google Drive, and Zapier.
Pricing
Free plan
Unlimited plan: Starts from $7/user/month
Business plan: Starts from $12/user/month
Enterprise plan: Custom pricing
Best for
Teams of all sizes seeking an all-in-one, highly customizable project and task management tool with strong automation capabilities.
3. Zoho
Image source: zoho.com
Overview
Zoho offers a comprehensive suite of cloud-based business applications, including Zoho Creator for workflow automation and app building. Known for its user-friendly interface and rich toolset, Zoho suits businesses aiming to automate processes without heavy technical overhead.
Key features
Low-code app builder: Allows users to create custom applications using drag-and-drop components, making automation accessible to non-developers.
Workflow automation: Supports rule-based triggers, approvals, and notifications to streamline repetitive tasks.
Multi-channel integration: Connects seamlessly with Zoho’s suite (CRM, Projects, etc.) and popular third-party apps like Slack and Google Workspace.
Analytics and reporting: Built-in dashboards and reports help track workflow performance and optimize processes.
Pricing
Zoho Creator has tiered pricing based on users and features, starting with a free trial and affordable monthly plans. This makes it attractive for small and midsize businesses looking for budget-friendly automation.
Best for
Zoho is ideal for small to medium businesses seeking a versatile workflow automation platform integrated in a larger ecosystem of business apps. It's great for teams wanting ease of use combined with flexibility to customize.
4. Microsoft Power Automate
Image source: microsoft.com
Overview
Microsoft Power Automate is a robust cloud-based automation service designed to connect apps and services, automating workflows efficiently within Microsoft’s enterprise ecosystem and beyond.
Key features
Pre-built connectors: Offers hundreds of connectors to popular Microsoft apps and external services.
AI Builder: Integrates AI capabilities to automate data extraction, sentiment analysis, and more intelligent workflows.
Robotic process automation (RPA): Enables automation of legacy apps and on-premises systems with UI flows.
Advanced workflow customization: Supports complex business logic and multi-step approvals with an intuitive visual designer.
Pricing:
Free plan
Power Automate Premium: Starts at $15/user/month
Power Automate Process: Starts at $150/bot/month
Best for
Power Automate is best suited for enterprise organizations heavily using Microsoft products, needing sophisticated automation that integrates deeply with existing systems and leverages AI-driven capabilities.
5. ProcessMaker
Image source: processmaker.com
Overview
ProcessMaker is a low-code business process automation platform that helps organizations create, manage, and scale workflows efficiently. Focused on flexibility, ProcessMaker supports complex process customization and integration, making it a powerful tool for businesses needing tailored automation solutions.
Key features
Low-code workflow builder: Drag-and-drop interface allows building custom workflows with little technical expertise.
Advanced integrations: Supports APIs and connectors to link with diverse business systems seamlessly.
Process monitoring and analytics: Provides real-time insights and reporting to optimize and troubleshoot workflows.
Role-based access control: Ensures secure and compliant workflow management across departments.
Pricing:
Standard plan: Custom pricing
Professional plan: Custom pricing
Enterprise plan: Custom pricing
Best for
Organizations needing highly customizable and scalable workflow automation, especially for complex or industry-specific process management.
6. Appian
Image source: appian.com
Overview
Appian is a powerful low-code automation platform designed to help enterprises build customized apps and workflows quickly. It focuses on accelerating digital transformation by combining process automation, AI, and data management into a unified platform. Appian supports complex, enterprise-grade workflow needs and aids in creating scalable business solutions.
Key features
Low-code development environment: Build robust apps and workflows with drag-and-drop simplicity, minimizing development time.
Process automation: Automate workflows end-to-end with advanced business rules and case management capabilities.
AI and RPA integration: Incorporates artificial intelligence and robotic process automation to enhance decision-making and productivity.
Unified data management: Connects easily across disparate data sources for real-time insights and reporting.
Pricing:
Custom pricing
Best for
Large enterprises and organizations seeking comprehensive, scalable workflow and process automation combined with AI capabilities to drive digital transformation.
7. Pega
Image source: pega.com
Overview
Pega is a leading business process management and customer engagement platform that emphasizes AI-powered automation. It delivers solutions to automate complex operations and enhance customer experiences, making it popular among enterprises needing highly intelligent workflow systems.
Key features
AI-driven automation: Uses predictive analytics and AI to optimize process flows and make smarter decisions in real time.
Dynamic case management: Manages complex cases with flexible and adaptive workflows tailored to unique business scenarios.
Omnichannel customer engagement: Provides seamless interaction management across all customer touchpoints.
Robust integration suite: Easily connects with existing IT systems, ensuring smooth data flow and process continuity.
Pricing:
Custom pricing
Best for
Enterprises needing AI-powered, intelligent process automation and advanced customer engagement tools with deep customization and scalability.
8. Nintex
Image source: capterra.com
Overview
Nintex is a user-friendly process automation and workflow platform designed to simplify complex workflows for businesses of all sizes. Known for its ease of use and strong document automation capabilities, Nintex helps teams automate repetitive tasks quickly without deep technical knowledge.
Key features
Workflow designer: Drag-and-drop builder to create workflows and automate routine business processes effortlessly.
Document generation automation: Streamlines creation, routing, and approval of documents with automated templates.
Integration with Microsoft and other apps: Works well with SharePoint, Office 365, Salesforce, and more for seamless collaboration.
Mobile-ready workflows: Supports task management and approvals from mobile devices, increasing flexibility.
Pricing:
Custom pricing
Best for
Businesses looking for a straightforward, reliable workflow automation tool with strong document automation and Microsoft ecosystem integration.
9. Pipefy
Image source: pipefy.com
Overview
Pipefy is a user-friendly workflow automation and process management platform designed to help teams streamline their operations through simple yet powerful automation. It focuses on making process management easy by providing visual workflows that can be customized without coding, ideal for small and medium-sized teams.
Key features
Visual workflow builder: Drag-and-drop interface to create and customize processes quickly without technical expertise.
Pre-built templates: Offers ready-to-use templates for common business workflows that help teams get started fast.
Automation rules: Set up automatic task assignments, notifications, and approvals to reduce manual work.
Integration capabilities: Connect with popular tools like Slack, Google Workspace, and Salesforce to keep data and workflows in sync.
Pricing:
Starter plan: Free
Business plan: Custom pricing
Enterprise plan: Custom pricing
Unlimited plan: Custom pricing
Best for
Small to mid-sized businesses and teams aiming to streamline workflows easily with no-code automation and ready templates for faster deployment.
10. Workato
Image source: workato.com
Overview
Workato is an enterprise-grade integration and automation platform that enables businesses to connect apps, automate workflows, and synchronize data across systems effortlessly. It’s designed for both technical users and business teams who want powerful automation without heavy coding.
Key features
Intelligent automation builder: Visual interface to build complex workflows combining integrations, triggers, and conditional logic.
Extensive app ecosystem: Supports thousands of pre-built connectors for popular SaaS, on-premise, and cloud applications.
Real-time data sync: Automates data flows across systems ensuring consistency and up-to-date information.
Governance and security: Enterprise-level security features and compliance control for safe automation deployment.
Pricing:
Custom pricing
Best for
Medium to large organizations needing robust app integration and advanced workflow automation to connect complex enterprise systems.
Why Lark stands out as the best workflow automation software
Unlike many workflow tools that focus narrowly on process automation, Lark adapts to different workstyles and industries, making it a truly all-in-one platform. Here are the four core application areas where Lark truly shines:
1. Customer relationship management
Lark helps sales and support teams streamline communication and automate customer workflows. From managing leads and tracking customer interactions to coordinating follow-ups, Lark provides the tools to enhance customer engagement and satisfaction effectively.
2. Product development
For product teams, Lark offers seamless collaboration through integrated docs, real-time messaging, and task automation. It facilitates smooth coordination between designers, developers, and managers, helping speed up release cycles and align everyone on project goals.
3. Human resource management
Lark simplifies HR processes such as onboarding, leave requests, and performance reviews. Automated workflows reduce manual paperwork and enable HR teams to focus more on employee experience and organizational growth.
4. Marketing campaign management
Lark empowers marketing teams to plan, execute, and monitor campaigns efficiently. With task assignments, timelines, and real-time updates centralised, teams can stay aligned and adapt quickly to changes for better campaign outcomes.
These broad application scenarios demonstrate why Lark is a leading Kissflow alternative, capable of unifying collaboration, automation, and communication for various business functions. It’s a flexible platform that adjusts to your unique workflows and growth needs.
Frequently asked questions
What is a Kissflow alternative and why should I consider one?
A Kissflow alternative is any software that offers similar or enhanced workflow and process automation capabilities. Many teams seek alternatives for better customization, broader integrations, more affordable pricing structures, or improved user experience.
Can Kissflow alternatives integrate with existing apps I use?
Yes. Leading Kissflow alternatives prioritize seamless integration with widely used business tools such as Slack, Microsoft Office, Google Workspace, and CRM platforms. This ensures smooth data flow and minimal disruption when switching platforms.
Are Kissflow alternatives suitable for both small and large businesses?
Absolutely. The best Kissflow alternatives cater to a range of business sizes. Some focus on simplicity and ease of use ideal for small to medium teams, while others provide enterprise-grade scalability and customization.
Conclusion
Choosing the right Kissflow alternative means finding a solution that not only automates your workflows but also enhances team collaboration and adapts to your unique business needs. Lark stands out as an all-in-one platform that combines powerful workflow automation with seamless communication tools, giving your team the flexibility to work smarter and faster.
Lark’s broad range of applications—from CRM and product development to human resources and marketing campaigns—makes it incredibly versatile. Coupled with real-time collaboration and mobile accessibility, it’s a tool designed to keep your team connected wherever they are.
If you’re seeking a future-proof Kissflow alternative that supports growth while simplifying daily tasks, I recommend giving Lark a try. It’s a comprehensive platform that elevates both your processes and team experience.
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