If you’re anything like me, your first experience with productivity tools started with Google Docs when completing a last-minute homework assignment. Fast forward a few years, and those same tools—Docs, Sheets, Slides—are with us in the workplace.
Now, these familiar tools are bundled together in a package called Google Workspace (originally G Suite) along with video conferencing, instant messaging, e-mail, and more. Whether you’re a solo entrepreneur, part of a scaling startup, or leading a global team, Google Workspace promises to streamline your workflow. But at what cost?
In this guide, we’ll break down Google Workspace pricing by country, explore what each plan includes, and help you decide which tier makes the most sense for your needs. Plus, if you're wondering whether there’s a better, more affordable alternative out there, we’ll cover that too.
What is Google Workspace?
Google Workspace is an all-in-one productivity suite designed to enhance business collaboration and efficiency.
Google Workspace includes essential tools such as:
Gmail for professional email hosting
Google Drive for cloud storage
Google Meet for video conferencing
Office tools such as Google Docs, Sheets, Slides, and more for real-time document collaboration
Google Calendar for scheduling and organization
Google Chat for instant messaging
With over 9 million paying businesses and over 170 million students and educators using Google Workspace, it's fair to say that Google's collaboration software has become deeply embedded in the way the world works and learns.
Google Workspace pricing tiers at a glance
Google Workspace pricing plans
The following shows Google Workspace's subscription costs when paid annually, plus the features you get with each plan.
You can further customize your plans with add-ons, such as Google Voice and AppSheet. Add-ons allow your team to use additional features and advanced controls that are normally unavailable on lower-tier plans.
Plans can be billed monthly or annually. Google Workspace yearly pricing is cheaper than monthly pricing.
Google Workspace promotional pricing discounts appear throughout the year.
Google Workspace Business Starter
Best for: Freelancers, solopreneurs, and small businesses with fewer than five employees.
For $7 per user/month for up to 300 users, this is the cheapest Google Workspace plan. This plan includes:
30 GB of pooled storage space per user
E-mail with a custom domain
Video meetings with 100 participants
Standard support is included. Enhanced support is available as a paid upgrade.
Sites website builder
Google Workspace Business Standard
Best for: Growing small businesses and medium-sized teams.
For $14 per user/month for up to 300 users, this plan includes all the features above and:
2 TB of pooled storage space per user, ensuring sufficient space for most businesses
Improved file sharing and team collaboration
Video conferencing with up to 150 participants, including noise cancellation and recording features
AI-powered tools (Gemini) across Google Workspace, which can translate chats, summarize meetings, and write emails
Google Workspace Business Plus
Best for: Larger teams and organizations with higher security needs.
At $22 per user/month for up to 300 users, this plan includes all the features above and:
5 TB of pooled storage space per user for handling large amounts of data
Video conferencing with up to 500 participants and attendance tracking
Advanced admin and security controls
Google Vault for archiving e-mails and chat messages
Google Workspace Enterprise
Best for: Large businesses and enterprises requiring top-tier security, compliance, and customization.
Google Workspace Enterprise pricing is only available by contacting sales. It doesn't have a minimum or maximum user limit and includes all the features mentioned above and:
Video conferencing with up to 1000 participants and a live streaming feature
Advanced security features like device management, security key enforcement, and data loss prevention
Integration with third-party archiving tools
The ability to mix and match plans for different employees, allowing for cost optimization
Enhanced support is included. Premium support is available as a paid upgrade
Google Workspace pricing by country
Below you can find the cost of Google Workspace plans by country. In some regions, Google only provides costs in US dollars (USD).
Google Workspace Pricing in the United States
Business Starter plan: USD 7 per user/month
Business Standard plan: USD 14 per user/month
Business Plus plan: USD 22 per user/month
Enterprise plan: Custom pricing
Google Workspace Pricing in the United Kingdom
Business Starter plan: GBP 5.90 per user/month
Business Standard plan: GBP 11.80 per user/month
Business Plus plan: GBP 18.40 per user/month
Enterprise plan: Custom pricing
Google Workspace Pricing in Singapore
Business Starter plan: SGD 9.40 per user/month
Business Standard plan: SGD 18.80 per user/month
Business Plus plan: SGD 29.40 per user/month
Enterprise plan: Custom pricing
Google Workspace Pricing in Malaysia
Business Starter plan: MYR 25 per user/month
Business Standard plan: MYR 55 per user/month
Business Plus plan: MYR 75 per user/month
Enterprise plan: Custom pricing
Google Workspace Pricing in Vietnam
Business Starter plan: VND 190,000 per user/month
Business Standard plan: VND 420,000 per user/month
Business Plus plan: VND 600,000 per user/month
Enterprise plan: Custom pricing
Google Workspace Pricing in Indonesia
Business Starter plan: USD 4.20 per user/month
Business Standard plan: USD 9.80 per user/month
Business Plus plan: USD 22.00 per user/month
Enterprise plan: Custom pricing
Google Workspace Pricing in India
Business Starter plan: INR 2760 per user/month
Business Standard plan: INR 11040 per user/month
Business Plus plan: INR 16560 per user/month
Enterprise plan: Custom pricing
Pricing may be subject to change. Check the Google Workspace website for the latest updates.
Advantages of Google Workspace
Source: m.io
Real-time collaboration on documents, spreadsheets, presentations, forms, and more. Ideal for remote collaboration.
Enables teams to communicate efficiently through integrated tools like e-mail, chat, voice, and video calling.
Works seamlessly with Gmail, Google Calendar, Google Drive, and other Google products.
Advanced security tools such as Vault, endpoint management, and data loss prevention (DLP).
Secure cloud storage and sharing via Google Drive.
Reliable and high-quality video conferencing with Google Meet.
Limitations of Google Workspace
Limited project management features.
Storage capacity can become costly as files accumulate.
Pricing may be a barrier for startups with limited budgets.
Some users may find the suite overwhelming due to its vast range of tools.
It's important to weigh these limitations against your business needs before making a decision on whether the cost of Google Workspace is worth it.
Try Lark: The best alternative to Google Workspace
If Google Workspace pricing or feature set doesn’t seem like a good fit, there are other great options out there. For a truly seamless collaboration experience, there's Lark, a modern, cost-effective alternative that offers a range of integrated features tailored for today’s businesses.
Lark vs Google Workspace feature comparison
Essential tools on a unified platform
Google Workspace is essentially just a series of independent work applications bundled together into a sales package. In other words, they're not really deeply connected to each other. Lark is built to be different from the very start. It combines messaging, video conferencing, cloud storage, calendar, and collaborative documents into one seamless platform.
This means fewer app switching is needed to get through your work day. For example, you can share a doc, schedule a meeting, start a video call, create a task, and more directly from a chat. Additionally, any @mentions or updates from Lark Docs, Lark Base, or other products can all be found in Lark Messenger, so you can keep track of conversations, tasks, and updates in one place.
Advanced project management software
Another big differentiator is Lark Base, a no-code project management software that is suitable for team members of all technical levels. Anyone can assign responsibilities, create dashboards, set up automation, and view progress in various formats like Gantt and Kanban. It's applicable to a wide range of use cases, from CRM and campaign management to projects and performance management.
Watch the video below to see what it can do for your business.
Advanced collaboration and search features
Lark's entire innovative feature set is designed to enhance teamwork. Its calendar automatically adjusts for different time zones, facilitating global meeting coordination. Lark Meetings includes features like live transcription and interactive whiteboards, while the powerful search functionality enables users to quickly find what they need, whether it's messages, files, events, groups, or any other work material.
Lark vs Google Workspace cost comparison
Lark's diverse and powerful feature set doesn't mean it will cost more, either. Here's a quick comparison:
A powerful free plan
Google Workspace does not offer a free plan for businesses, so the $7 per user/month is the lowest price available. On the other hand, Lark provides a generous free plan that comes with 100 GB of cloud storage, automation, and 11 essential tools that every business needs, including messaging, documents, project management, and approval. Here's a more in-depth breakdown:
More versatile features at a lower cost
For paid plans, Lark empowers a team to do much more at a lower price point. Lark's Pro plan, for example, includes Lark Base that can be used to build CRM, project trackers, employee directories, and everything else in between. It comes with 50,000 automation runs that can greatly simplify workflows in your team. Moreover, it offers 15 TB of storage (compared to Google's 2-5 TB), webinar capabilities, team wiki, and unlimited meeting transcriptions. All of this can lead to significant savings for your team.
While there isn't an official Google Workspace pricing calculator online, to see how much you can save by switching to Lark, check out this pricing calculator.
For example, if your team of 100 employees is using Google Workspace for collaboration, Slack for instant messaging, and Trello for project management, you can save at least $25,200 per year by switching over to Lark Pro.
How to choose the right collaboration tool for your business
Choosing the right collaboration tool is crucial for enhancing productivity and ensuring effective teamwork. Here are some key factors to consider:
Storage needs
Consider the amount of storage required for your team's projects. Do you need a modest 30 GB for basic file sharing, or do you anticipate needing 2 TB for larger projects? Some businesses may even require unlimited storage to accommodate ongoing growth and extensive data.
Understanding your storage needs will help you select a tool that can handle your current requirements and future expansion.
Collaboration tools
Evaluate the specific collaboration features that are essential for your team. Do you require advanced document editing capabilities, real-time collaboration, and shared drives? Look for tools that offer integrated features such as comments, version history, and task assignments.
Budget
Your budget is a critical factor when selecting a productivity suite. Determine what you are willing to spend on a collaboration tool. Some platforms offer free versions with limited features, while others may have subscription models that can add up quickly.
Consider the long-term costs and the value each tool provides in relation to your budget.
Scalability
Think about your business's growth potential. Will the collaboration tool you choose be able to grow with your team? Look for solutions that offer scalable plans, allowing you to add users or features as needed without disrupting your workflow.
A scalable tool can save you from the hassle of switching platforms as your business expands.
User experience
Assess the user interface and overall user experience of the tool. A complex or unintuitive interface can hinder productivity and lead to frustration among team members.
Opt for tools that are easy to navigate and offer a smooth onboarding process.
Integration with other tools
Consider how well the collaboration tool integrates with other software you already use. Seamless integration with tools like e-mail, calendars, and project management software can enhance workflow and reduce the need for switching between applications.
Security features
Evaluate the security measures offered by the collaboration tool. Look for features such as data encryption, user authentication, and compliance with industry standards. Ensuring that your data is secure is paramount, especially if your team handles sensitive information.
Customer support
Good customer support can make a significant difference when issues arise. Investigate the support options available, such as live chat, e-mail, or phone support. A tool with responsive customer service can help you resolve problems quickly and keep your team on track.
By carefully considering these factors, you can choose a collaboration tool that aligns with your team's needs, enhances productivity, and supports your business's growth.
Final thoughts
Google Workspace offers a wide range of tools that are suitable for businesses, individuals, and educators. However, Google Workspace's monthly costs can be quite high when you take into account the subscription price, add-ons, and the need to integrate with other essential software.
Lark stands out as a compelling alternative, especially for small and medium-sized businesses. Its free plan includes 11 powerful tools, unlimited messages, 100 GB of cloud storage, and advanced collaboration features, surpassing Google Workspace's paid and entry-level offerings. Additionally, Lark's premium plans are generally more affordable, making it an attractive option for teams seeking to reduce operational costs without sacrificing functionality.
Ultimately, the best choice depends on your specific needs and budget. Exploring both Google Workspace and Lark will help you find the solution that best fits your productivity requirements.
FAQs
What is the best Google Workspace plan for small businesses?
Business Starter is the best Google Workspace plan for small businesses. It costs $7 per user/month and comes with all the basic Google Workspace features.
How does Google Workspace vs Office 365 pricing compare?
Microsoft 365 (formerly Microsoft Office 365) plans start at $6 per user/month to $22 per user/month for businesses. Enterprise pricing starts at $8 per user/month and goes up to $54.75. Google Workspace plans range from $7 per user/month to $22 per user/month for businesses and offer custom pricing for enterprises.
Does Google Workspace have a plan for individuals?
Yes, Google Workspace offers an individual plan designed for solo professionals and entrepreneurs. However, it lacks some advanced business tools like custom e-mail domains.
Does Google Workspace offer plans for educational institutions?
Yes, Google Workspace provides Google Workspace for Education, a suite of tools designed specifically for schools, colleges, and universities. Google Workspace education pricing varies, as there are multiple plans available. These include Education Fundamentals (free) and paid options like Education Standard, Teaching and Learning Upgrade, and Education Plus.
What is Google Workspace's pricing for nonprofits?
Eligible non-profits can apply for Google Workspace for Nonprofits, which includes free access to productivity tools like Gmail, Google Drive, and Meet, along with discounted upgrades for advanced features.
Is Google Workspace free?
There is no free version of Google Workspace for businesses. However, you can get a Google Workspace free trial when you sign up. You start with a 14-day free trial subscription, and you can cancel your trial at any time without penalty.
Is there a free alternative to Google Workspace?
If Google Workspace plans cost too much, there are a variety of free and paid alternatives. Lark, ClickUp, and Slack all offer free plans that rival Google Workspace features.
What are the G suite pricing plans? How much is Google Workspace?
Google Workspace, formerly G suite, offers multiple tiers for businesses and enterprises. Google Workspace business pricing ranges from $7 per user/month to $22 per user/month. Enterprise pricing is only available by contacting their sales team.
What is the difference between the Google Workspace flexible plan and annual plan?
With the flexible plan, the total price depends on the number of accounts you have for that month, and you can add or remove users at any time. You can also cancel the subscription without paying any extra fees, but the price per user is higher compared to the annual plan.
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