Scattered information, disconnected teams, and a diluted company culture are common organizational hurdles. Imagine a central hub where all employees can connect, collaborate, and access the information they need effortlessly. This is the promise of a modern intranet platform. This kind of intranet software has evolved from a simple internal website into the vibrant, digital heart of an organization, with many company intranet examples showing what's possible.
These platforms are no longer just static repositories for company news. The best intranet platforms today are dynamic, social, and essential for fostering employee engagement and driving productivity. This guide will review the best intranet software and explore various intranet solutions to help you find the perfect fit. We will explore what to look for in a corporate intranet and how these tools can transform your business's internal communication.
What is an intranet platform?
At its core, an intranet platform is a private, secure network designed for internal communication and collaboration within a company. Think of it as your organization's exclusive digital headquarters. It serves as a single source of truth, where employees can find everything from official announcements and company policies to project updates and employee directories. A good business intranet is a foundational tool for any modern enterprise.
Historically, a traditional intranet was a simple, top-down communication tool—little more than a digital bulletin board. Today, the best intranet platforms have evolved into interactive and comprehensive intranet solutions. They now feature social feeds, collaboration tools, and deep integrations with other business applications, making this type of employee intranet software indispensable for building a connected and efficient workforce. These modern intranet examples showcase a shift towards a more engaging employee experience.
Centralized communication. An intranet breaks down communication silos by providing a unified space for announcements, group discussions, and project-specific conversations. Platforms like Lark excel here, with tools like Lark Messenger creating a central hub for all project updates and team conversations, which greatly improves internal communication.
Knowledge sharing and management. It provides a structured place to store and organize crucial company information, from onboarding materials to project documentation. Consider Lark Wiki as a prime example, allowing teams to build a dynamic, searchable knowledge base collaboratively and create their own sample intranet sites. This focus on knowledge sharing is a key function.
Enhanced company culture. By giving employees a space to connect, share achievements, and engage with company-wide initiatives, an intranet platform strengthens your corporate identity and fosters a sense of community, even among remote teams. Effective employee engagement starts here.
A modern intranet platform should be the heart of your digital workplace. By seamlessly integrating communication, documentation, and collaboration into one space, a solution like Lark transforms your intranet software from a simple tool into a thriving ecosystem for productivity.
What to look for in an intranet platform
Selecting the right intranet software can be a challenge, but focusing on a few core intranet functionalities will help you identify the best fit for your organization. The ideal intranet platform isn't just about having the most features; it's about having the right ones that empower your team to work smarter. When evaluating the best intranet software, I always advise looking for a balance of functionality, usability, and scalability in a corporate intranet.
Here are the essential elements I believe every great intranet platform should have:
A user-friendly interface. If an intranet platform is clunky or difficult to navigate, employees won't use it. The best intranet platforms offer a clean, intuitive user interface that requires minimal training, encouraging widespread adoption. A good user-friendly interface is critical.
Effective collaboration tools. The platform must go beyond static intranet page examples. This means more than just document sharing; it involves real-time co-editing and integrated communication. Modern collaboration tools are essential for teamwork. For instance, with Lark Docs, teams can edit documents together while discussing changes in the same window, keeping workflows fluid.
Powerful integration capabilities. Your intranet software must connect with the enterprise tools you already use. While connecting with third-party tools is important, an all-in-one solution can be even more powerful. An integrated ecosystem like Lark provides chat, documents, databases, and approvals natively, reducing friction between tools and creating a true intranet website.
Mobile accessibility. With a distributed workforce and frontline employees often away from a desk, mobile accessibility is non-negotiable. A strong mobile app ensures everyone can stay connected and access information anytime, anywhere, boosting employee engagement.
Robust search functionality. Employees need to find information quickly. A powerful search functionality that scans everything—chats, documents, calendar events, and more—is essential.
Analytics and reporting. To understand what's working, your platform should provide clear data. Good reporting capabilities help you measure content effectiveness and track employee engagement, allowing you to refine your internal communication strategy. Analytics and reporting are key to demonstrating ROI.
Security and compliance. Your company intranet software will house sensitive information, so enterprise-grade security and compliance features, along with customizable permissions, are critical. The platform must also be able to grow with your business, making it a sustainable choice.
Ultimately, you're looking for an intranet solution that grows with you and simplifies workflows. A comprehensive platform like Lark, a leading employee intranet software, addresses these needs by offering powerful, customizable tools like Lark Base to build custom solutions and manage tasks, all within a secure, unified environment.
Quick glance at 5 best intranet platforms
To help you get started, here is a quick overview of some top intranet providers. This table offers a snapshot of what each intranet platform does best, giving you a starting point for finding the perfect company intranet solution for your team.
8 must-have intranet platforms review in 2025
Now, let's dive deeper into the best intranet platforms on the market. A modern business intranet needs to be more than a place to store files; it should be a dynamic hub that fuels productivity and connection. I'll break down the top intranet software options to help you find an intranet solution that aligns with your company's goals and company culture.
1. Lark: The all-in-one superapp for modern business intranets
Overview
Lark stands out as more than just an intranet; it is a comprehensive digital ecosystem designed to unify your entire workflow. Instead of stitching together multiple apps, Lark provides a single, integrated intranet platform where internal communication, collaboration, and knowledge management converge. This all-in-one approach eliminates the friction of switching between tools, creating a seamless integration that boosts productivity and reduces costs, making it one of the best intranet solutions available.
Standout features
Lark Wiki for centralized knowledge: Lark enables you to build a powerful, centralized knowledge base that serves as your company's single source of truth, a cornerstone of knowledge sharing. You can create everything from SOPs and employee handbooks to detailed project archives. Lark Wiki supports the easy migration of content from other tools like Confluence and allows you to create an interconnected intranet page by linking docs to internal systems, like your R&D database.
Lark Base for project and data management: This flexible, no-code database is a powerful intranet site builder for custom solutions. As one of the most versatile project management tools, you can manage complex projects using diverse views like Kanban boards and Gantt charts, create real-time dashboards to track KPIs, and automate repetitive tasks. It empowers teams to build the custom enterprise tools they need without writing a single line of code, turning your intranet into a hub for action, not just information. Its strength in task management is a clear advantage.
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Lark Approval for streamlined workflows: Automate essential business processes with an intuitive, drag-and-drop workflow builder. Lark Approval simplifies everything from leave requests to expense reports with customizable forms and conditional logic. With robust reporting features, real-time dashboards provide visibility into the status of all requests, eliminating bottlenecks and improving operational efficiency across your organization.
Security and integration for a connected enterprise: Lark is built with enterprise-grade security, adhering to standards like ISO and SOC2/SOC3 to protect your data. Its unique aPaaS architecture allows for secure access to your internal data with "zero public port exposure." With hundreds of official connectors and tools for custom development, you can safely integrate Lark with your existing databases and third-party systems.
Other features
Intelligent meeting management: The platform's AI-powered meeting assistant turns discussions into searchable assets. It automatically generates detailed transcripts and summaries, extracts action items, and allows you to create shareable clips, ensuring no valuable information is lost.
Effortless global collaboration: Real-time translation is seamlessly embedded across the platform. This feature breaks down language barriers by translating content in chats, documents, emails, and even live meeting subtitles, fostering clear internal communication for international teams.
A deeply integrated office suite: Go beyond basic document sharing with a full suite of collaboration tools including Lark Docs, Sheets, and Slides. Teams can co-edit in real-time, embed rich media, and use collaborative whiteboards for dynamic brainstorming sessions.
A unified communication hub: Lark Messenger is the central nervous system of your intranet software, bringing all notifications and actions into one place. It functions as a powerful instant messaging tool where you can convert any message into a task, initiate an approval workflow, or start a video call directly from a chat, eliminating the need to switch between apps.
Powerful no-code automation for any workflow: Go beyond simple reminders by using tools like Lark Base and Lark Approval to build custom, automated workflows. Streamline everything from leave requests to complex project stage transitions with powerful workflow automation, and even automatically archive business information collected via forms, keeping your systems updated without manual intervention.
Starter: Free for up to 20 users, including 100GB of storage and 1,000 automated workflow executions per month.
Pro: $12 per user/month, with expanded storage, unlimited message history, and more automation.
Enterprise: Custom pricing for larger agencies needing advanced security and support.
User reviews
Users consistently praise Lark for its all-in-one design, which simplifies the tech stack and reduces subscription costs. Many highlight the seamless integration between Messenger, Docs, and Base as a major productivity booster. The intuitive user interface and powerful mobile app are also frequently mentioned as key benefits, enabling teams to stay connected and productive from anywhere.
2. Microsoft SharePoint: A cornerstone for enterprise collaboration
Image source: microsoft.com
Overview
SharePoint is a veteran in the intranet space, offering a robust platform for content management and team collaboration. It is an ideal intranet software for large organizations already invested in the Microsoft tools ecosystem. As an enterprise intranet, it is a formidable choice.
Key features
Deep integration with Microsoft 365 apps like Microsoft Teams, Outlook, and OneDrive.
Advanced customization options for building team sites and communication portals.
Powerful document management with version control and co-authoring features.
Strong security and compliance controls tailored for enterprise businesses.
Pricing
No free plan; offers a free trial for one month.
Microsoft 365 personal (for home): Starts from $9.99/month for one person.
Microsoft 365 family (for home): Starts from $12.99/month for six people.
Microsoft 365 business basic: Starts from $6.00/user/month.
Microsoft 365 business standard: Starts from $12.50/user/month.
Microsoft 365 business premium: Starts from $22.00/user/month.
Microsoft 365 Apps for business: Starts from $8.25/user/month.
User reviews
Users value SharePoint for its powerful integration with Microsoft products and its extensive customization capabilities. However, some find the learning curve steep and the setup process complex compared to more modern intranet solutions that are ready out-of-the-box.
3. Simpplr: The AI-powered employee experience platform
Image source: simpplr.com
Overview
Simpplr is a modern intranet software focused on delivering a personalized and engaging employee experience. It uses AI to surface relevant content and measure employee engagement, helping companies improve internal communication and company culture.
Key features
AI engine for personalized content and recommendations.
User-friendly interface with a feel similar to social media platforms.
Analytics and reporting to track content engagement and reach.
Built-in governance to keep intranet content fresh and relevant.
Pricing
Simpplr will tailor your employee experience platform quote to your organization’s size, complexity and level of ongoing support.
User reviews
Reviewers often commend Simpplr for its ease of use and beautiful design, which drives high employee adoption. Its focus on employee engagement and internal communication is seen as a major strength for building a positive company culture.
4. Workvivo: A social intranet for a connected workforce
Image source: workvivo.com
Overview
Workvivo is designed to bring your company's culture to life with a vibrant, social intranet experience. It excels at fostering employee engagement and internal communication through features that mimic popular social networks, making it a strong internal communication platform.
Key features
Activity feed for sharing updates, stories, and recognition, promoting social networking.
Spaces for teams, projects, and interest groups to connect.
Integration with popular tools like Slack, Zoom, and Microsoft Teams.
Mobile-first design for engaging with frontline and remote teams.
Pricing
No free plan.
Business Plan: Starts from $20,000, 250-2000 employees.
Enterprise plan: Custom pricing, 2000+ employees.
User reviews
Users love Workvivo's engaging and social approach to internal communications. They often praise its ability to connect a distributed workforce and make employees feel recognized and valued, which in turn enhances the overall employee experience and company culture.
5. LumApps: The employee advocacy and communication hub
Image source: lumapps.com
Overview
LumApps is an employee experience platform that integrates deeply with both Google Workspace and Microsoft 365. It's designed to connect and engage all employees, from the office to the frontline, serving as a comprehensive digital workplace.
Key features
Seamless integration with Google Workspace and Microsoft 365.
Employee advocacy tools to help staff share company content externally.
Personalized news feeds and content targeting based on user profiles.
Journeys feature to guide employees through key moments like onboarding, which can include training resources.
Pricing
Business: Custom pricing. An intranet solution package focused on corporate communications and team content.
Professional: Custom pricing. Includes all Business features, adding community spaces to enhance peer-to-peer knowledge sharing.
Enterprise: Custom pricing. The all-in-one solution designed for large-scale employee communication and engagement, with advanced security and analytics.
User reviews
Customers appreciate LumApps for its strong integration capabilities and its ability to create a unified digital workplace. Its employee advocacy and internal communication features are often highlighted as valuable for strengthening the company brand and employee engagement.
6. Unily: A feature-rich digital experience platform
Image source: unily.com
Overview
Unily is a comprehensive digital workplace platform that combines intranet, collaboration, and communication features. It is a highly customizable intranet solution designed to meet the needs of large, global organizations, making it a strong choice for an enterprise intranet.
Key features
Extensive customization options to match corporate branding.
Personalization engine to deliver targeted content to different audiences.
Social features like channels, blogs, and forums to drive employee engagement.
Integrations with a wide range of business applications and other enterprise tools.
Pricing
Custom pricing. Unily provides tailored quotes for its enterprise Employee Experience Platform. The price is based on the specific Platform Modules selected and the number of licensed users.
User reviews
Users praise Unily for its flexibility and feature-rich environment. Its ability to create a highly branded and personalized employee experience is a key selling point for enterprises looking for a tailored intranet solution.
7. Igloo: The flexible digital workplace solution
Image source: igloosoftware.com
Overview
Igloo offers a flexible and configurable digital workplace platform that can be tailored to various use cases, including internal communication, collaboration, and knowledge sharing. It's known for its straightforward, solution-oriented approach as a company intranet software.
Key features
Pre-built solutions for common business needs like onboarding and project rooms.
A clean and intuitive user interface that is easy to navigate.
Social features such as blogs, wikis, and forums to foster social networking.
Integration with Microsoft 365, Google Workspace, and Salesforce.
Pricing
Essential: Custom pricing. For organizations focused on engaging frontline and desked teams.
Premium: Custom pricing. For organizations expanding into operational communications, adding features like AI-powered chat and task management.
Elite: Custom pricing. For organizations looking to centralize all systems, adding features like advanced enterprise search, customized reporting, and a dedicated technical account manager.
User reviews
Reviewers often highlight Igloo's simplicity and ease of implementation. Its "solution-in-a-box" approach is valued by teams who need to deploy a functional company intranet quickly without extensive custom development.
8. Confluence: A powerful knowledge management wiki
Image source: atlassian.com
Overview
While often seen as a wiki or knowledge base tool, Atlassian's Confluence serves as a powerful intranet platform for many teams, especially those in the tech and software development space. It excels at documentation, knowledge sharing, and project collaboration.
Key features
Deep integration with Jira and other Atlassian products.
Structured page trees and spaces for organizing information, which is central to knowledge management.
Templates for meeting notes, project plans, and requirements.
Collaborative editing with inline comments and real-time updates.
Pricing
Free: Up to 10 users.
Standard: Starts from $5.16/user/month.
Premium: Starts from $9.73/user/month.
Enterprise: Custom pricing
User reviews
Users love Confluence for its exceptional knowledge management and documentation capabilities. Its seamless integration with Jira is a major advantage for software development teams, making it an ideal intranet program for technical collaboration.
Common intranet use cases with Lark
A great intranet platform should be versatile enough to support a wide range of business needs. With its integrated suite of tools, Lark is uniquely positioned to handle various functions that traditionally required multiple applications. Here are some common intranet use cases where Lark excels.
Building a dynamic knowledge base
Every company needs a central repository for important information. With Lark Wiki, you can create a living knowledge base that goes beyond static documents. Its strong content management features allow you to build and maintain your employee handbook, store standard operating procedures (SOPs), and create detailed project wikis. Lark makes it easy to capture knowledge from meetings by automatically transcribing them and allowing you to link the minutes directly into your knowledge base, improving knowledge sharing.
Streamlining project management
Effective project management is the backbone of any successful business. Lark Base allows teams to build custom project trackers and workflows without needing IT support. You can visualize tasks on a Kanban board, track timelines with a Gantt chart, and monitor progress with a real-time dashboard. Because Base is integrated with Lark Messenger, project updates are automatically sent to the relevant team chats, ensuring everyone stays aligned. These native collaboration tools make it a powerful intranet solution.
Enhancing global collaboration
In a globalized workforce, language barriers can be a significant obstacle. Lark's powerful translation features break down these barriers. Whether in a group chat, a shared document, or during a video meeting with live subtitles, Lark can translate content into multiple languages in real time. This ensures that every team member, regardless of their native language, can communicate and collaborate effectively, improving overall employee communication.
Automating internal processes
Manual approval processes are slow and prone to errors. With Lark Approval, you can automate a wide range of internal workflows, from submitting expense reports and requesting time off to getting IT support. The visual, drag-and-drop interface makes it simple to design and deploy custom approval flows that fit your company's exact needs. With built-in reporting tools, you can track the efficiency of these processes, freeing up your team to focus on more strategic work.
Common challenges faced by businesses with intranet platforms
While the benefits of a corporate intranet are clear, implementing one successfully comes with its own set of challenges. Many organizations struggle to get their intranet software off the ground or maintain its momentum. Understanding these common pitfalls is the first step toward building an intranet platform that truly serves your team.
Here are some of the most frequent hurdles businesses face:
Low employee adoption. This is perhaps the biggest challenge. If the intranet platform is difficult to use, isn't mobile-friendly, or lacks valuable intranet features for daily tasks, employees will ignore it. An intranet should solve problems, not create more work.
Stale and outdated content. An intranet quickly loses credibility if the information is no longer relevant. Without clear ownership and strong content management features, the platform can become a digital graveyard that erodes user trust, a common problem with a traditional intranet.
A fragmented digital workplace. Many companies use a patchwork of different communication tools and apps for project management and document sharing. An intranet platform that doesn't integrate well—or fails to replace them effectively—becomes just another silo in a disconnected digital workplace.
Lack of engagement and interaction. If the intranet is just a top-down information repository, it fails to foster a sense of community. Modern employees expect social and interactive features that allow them to connect with colleagues, share ideas, and provide employee feedback, which is crucial for employee engagement.
How Lark helps you meet those challenges
Lark is designed from the ground up to address these very issues, turning your intranet from a passive information portal into an active and essential part of your daily workflow. It stands out among other intranet software solutions.
It tackles low adoption by providing an intuitive, all-in-one intranet platform where employees can chat, manage tasks, and collaborate on documents without leaving the app. This seamless integration makes using the intranet a natural part of the workday. To combat stale content, Lark's native collaboration tools empower everyone to contribute, while workflow automation in Lark Base can create routines for periodic content reviews, ensuring information stays fresh.
Lark directly solves the problem of a fragmented digital workplace by unifying essential tools into a single ecosystem, reducing costs and complexity. Most importantly, it drives employee engagement with features like a social company feed, AI-powered meeting summaries that keep everyone in the loop, and integrated communication that transforms the intranet software into a vibrant, interactive community.
Conclusion
Choosing the best intranet platform is a strategic move that can shape your company culture, streamline operations, and unlock your team's full potential. The days of a static, top-down traditional intranet are over. Today’s leading intranet software provides a dynamic, collaborative hub that connects employees, centralizes knowledge, and drives productivity.
As you evaluate your options, remember to look beyond a simple list of intranet features. The right intranet solution should be intuitive enough for everyone to use, powerful enough to solve real business challenges, and flexible enough to grow with you. The best intranet platforms foster employee engagement and simplify workflows, laying the foundation for a more connected and efficient future.
If you're looking to build a truly integrated digital workplace, explore how an all-in-one intranet platform can make a difference. With its unified suite of tools, Lark provides a powerful yet user-friendly foundation to help your team thrive.
FAQs
What is the most popular intranet platform?
Popularity often depends on company size and industry. Microsoft SharePoint is a widely used enterprise intranet for companies in the Microsoft ecosystem. However, modern all-in-one intranet software like Lark is rapidly gaining traction. These are often considered some of the best intranet platforms for their user-friendly design and integrated functionality, which drives higher employee engagement and simplifies the tech stack.
Who most commonly manages an intranet?
This role typically varies. In some companies, the IT department manages the technical infrastructure of the company intranet, while in others, HR or Internal Communications oversees content and employee engagement. Increasingly, it is a collaborative effort to ensure the intranet platform is technically sound and strategically aligned.
Does Google have an intranet?
Google does not offer a single, out-of-the-box intranet product. Companies can use tools within Google Workspace, such as Google Sites, Drive, and Chat, to build a custom intranet solution. For a more integrated experience, many businesses opt for platforms like Lark that offer a unified intranet website experience.
Are intranets still a thing?
Absolutely, but they have fundamentally evolved. The old, static traditional intranet is a thing of the past. A modern intranet is a dynamic, social, and mobile-first digital headquarters that is more critical than ever for connecting distributed teams, fostering company culture, and boosting productivity in today's flexible digital workplace.
